JOB REQUIREMENTS: Summary Under general direction, perform routine and
advanced administrative duties requiring considerable skill and in-depth
knowledge of organizational policies and procedures. Primary
Responsibilities Primarily utilizing MS Outlook, coordinate complex
calendar management for faculty, advanced practice providers (APPs) and
staff leaders, ensuring synchronization with clinical and academic
schedule; review and comprehend clinical schedules in Spok, Epic and
Qgenda; identify calendar conflicts and rearrange as necessary.
Coordinate schedules, meetings, appointments, and travel itineraries.
Demonstrate proficiency in digital collaboration platforms (e.g.,
Microsoft 365, Zoom, Teams) to manage complex calendars, create shared
materials, and support distributed work. Prepare, proofread, and
distribute confidential correspondence, reports, memoranda, and other
documents. Support faculty and APPs with administrative tasks such the
absence request process; CV, resume, and faculty promotion portfolio
maintenance; learner precepting and educational rotations. Provide
administrative support for divisional and other committees and grants.
Responsibilities include scheduling meetings, preparing agendas and
materials, managing meeting logistics, attending sessions, capturing and
distributing minutes, and ensuring timely follow-up on action items.
Anticipate logistical needs and collaborate with stakeholders to support
committee/grant goals. Maintain budgets, website information and submit
invoice payments as necessary. Prepare agendas, presentations, and
meeting materials; take and disseminate minutes as needed. Coordinate
continuing medical education events including committee planning
meetings, budget, speaker and registrant communications, website,
registration, venue coordination and other related responsibilities.
Coordinate divisional employee engagement events, including outings,
celebrations, wellness events, etc. Use advanced software functions to
create templates, macros, and formatted documents. Screen calls and
visitors; resolve complex inquiries and triage appropriately. In
collaboration with division leadership and Faculty Affairs/Human
Resources, coordinate administrative aspects of faculty and APP
recruitment, onboarding, departures, and credentialing/re-credentialing.
Monitor budgets and process payments, requisitions, and invoices. Assist
in training or orienting other administrative staff. Provide backup
administrative support and assistance with special projects as needed.
Other duties as assigned Knowledge - Skills - Abilities Knowledge of...
For full info follow application link. EEO/AA
Minorities/Females/Vets/Disability The Medical College of Wisconsin is
an affirmative action/equal opportunity employer and does not
discriminate in hiring or employment on the basis of age, sex, race,
color, religion, national origin, veteran status, disability or sexual
orientation. *** APPLICATION INSTRUCTIONS: Apply Online:
ipc.us/t/AF7453EED159420B Qualified females, minorities, and special
disabled veterans and other veterans are encouraged to apply.
