We are looking for an Executive Assistant to support leadership within a fast-paced investment advisory environment. This Contract position requires a highly organized, detail-oriented individual who can manage complex scheduling, coordinate executive-level logistics, and help maintain smooth day-to-day operations. The ideal candidate brings sound judgment, attention to detail, and the ability to handle competing priorities with discretion.
Responsibilities:
• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.
• Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.
• Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.
• Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.
• Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
• Demonstrated experience providing administrative support to senior leaders or executives.
• Strong background in complex calendar oversight and appointment coordination.
• Proven ability to book and manage detailed travel arrangements with accuracy.
• Experience supporting executive meetings and handling related logistics.
• Excellent organizational skills with strong attention to detail and follow-through.
• Strong written and verbal communication skills paired with a detail-focused, discreet approach.
TalentMatch
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