JOB REQUIREMENTS: Job Title: Office Administrator Job Grade: 25
Department: Organizational Collaboration Reports to: VP, Organizational
Collaboration Updated: 10/30/26 FLSA Status: Regular Full-time POSITION
OVERVIEW: Ensures United Way office/s are running efficiently and
smoothly. Oversees reception coverage and processes for office opening
and closing and visitor reception and switchboard. Manages office and
housekeeping supplies, keeping track of inventory, and restocking,
within budget parameters. Manages office equipment needs including
vendor selection, contracts, performance oversight, and maintenance
schedules. Oversees conference room registration and administration for
internal and external guest meetings. Provides cross-functional
administrative support as requested. ESSENTIAL JOB FUNCTIONS and
EXPECTED OUTCOMES include the following. Other duties may be assigned.
OFFICE ADMINISTRATION Ensures United Way offices and reception areas are
open and closed on time, ensuring proper staff coverage and following
office opening and closing procedures. Trains, schedules and supports
reception desk staff. Serves as primary staff covering reception desk/s
during daily staff breaks/lunch hours, sick days, planned vacations, and
approved remote bank days Creates and maintains reception desk handbook
featuring processes and resources to create a positive guest and caller
experience. Content to include company overview and frequently asked
questions, opening and closing procedures, quick reference directories,
visitor check-in procedures, guest escort and notification protocols,
access control and security, phone scripts, mail and package handling,
and daily/weekly calendaring of meeting room space and internal/external
guest meetings. Supports Volunteer Center reception desk coverage as
assigned. Creates and manages the scheduling system, meeting room
layouts, A/V equipment needs, food and beverage amenities, and
communications processes for United Way internal and external meetings.
Maintains physical phones located throughout the building and tests
intercom system on a monthly basis. Responds to external group inquiries
to utilize United Way\'s meeting space, and if approved, manages all
details and logistics to ensure a successful meeting/event... For full
info follow application link. EQUAL OPPORTUNITY EMPLOYER It is the
policy of UWGMWC to provide equal employment opportunity to all
individuals regardless of their race, color, religion, sex (including
pregnancy and gender identity), national origin, political affiliation,
sexual orientation, marital status, disability, genetic information,
age, membership in an employee organization, retaliation, parental
status, veteran status or military service, or other non-merit factor or
other legally protected characteristic. This applies to all recruiting,
hiring, placement, training, promotion, compensation, transfers and
other employment-related programs and personnel actions. ***
APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/81BAE454FE894CE0
