Description We are looking for an Accounts Payable Specialist to join an education organization in Glendale, California on a Contract basis. This assignment is expected to last approximately 4 to 6 weeks and will provide essential coverage for the accounting team during a period of contract staffing needs. The ideal candidate will bring hands-on accounts payable experience, strong attention to detail, and the ability to manage a steady invoice workload in a fast-paced environment.
Responsibilities:
Process a high volume of approximately 150 to 200 invoices with accuracy and timeliness during the assignment period.
Review and enter both purchase order and non-purchase order invoices while ensuring proper documentation and approval routing.
Apply correct general ledger and account coding to invoices in accordance with internal accounting practices.
Prepare and support ACH payments and check runs to ensure vendors are paid on schedule.
Reconcile invoice details, investigate discrepancies, and coordinate with internal stakeholders to resolve payment issues.
Maintain organized accounts payable records and support consistent data entry within the organization's accounting software.
Contribute to daily accounts payable operations during standard business hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Requirements - At least 2 years of recent accounts payable experience in a detail-oriented accounting environment.
Demonstrated ability to code invoices accurately and work with both PO and non-PO invoice processing.
Experience supporting electronic payments, including ACH transactions, and manual or automated check runs.
Solid understanding of account coding, invoice review, and accounts payable controls.
Strong organizational skills with the ability to manage a high-volume workload efficiently.
Proficiency using accounting software and standard office applications to complete daily AP tasks.
Excellent attention to detail and effective communication skills when working across departments.
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