Office Assistant / Administrative Coordinator – Growing Luxury Construction Company
Company: Accent Walls & Finishes
Location: Costa Mesa, CA
Employment Type: Part-Time 4-5 hours a day
Compensation: Based on Experience
About Us
Accent Walls & Finishes is a growing, high-end decorative finishing company based in Huntington Beach, specializing in luxury Venetian plaster, lime finishes, and custom architectural wall treatments.
We work with some of Orange County's finest homeowners, interior designers, and general contractors.
We're looking for a dependable, highly organized, and motivated Office Assistant to help manage administrative responsibilities and keep our daily operations running smoothly.
Job Responsibilities
- Handle daily administrative tasks, including paperwork, data entry, filing, and office organization.
- Assist with processing employee payroll, tracking timesheets, and maintaining accurate payroll records.
- Answer and field incoming phone calls, direct inquiries, take messages, and provide professional customer service.
- Monitor and respond to company emails and client inquiries.
- Schedule appointments, job walks, meetings, and project-related activities.
- Maintain company calendars and coordinate scheduling with field crews.
- Organize project files, contracts, invoices, and other important documents.
- Assist with preparing estimates, proposals, and administrative paperwork.
- Follow up with clients, vendors, and subcontractors.
- Assist with invoicing, payment tracking, and basic bookkeeping tasks.
- Coordinate material orders and deliveries as needed.
- Provide ongoing administrative support to the owner and management team.
Qualifications
- Previous office administration experience preferred.
- Experience with payroll processing or QuickBooks is a strong plus.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Comfortable handling phone calls and communicating professionally with clients.
- Proficient with computers, email, Google Workspace, and general office software.
- Ability to multitask, prioritize responsibilities, and meet deadlines.
- Dependable, punctual, trustworthy, and self-motivated.
- Ability to handle sensitive employee and financial information confidentially.
- Experience in the construction or home improvement industry is a plus but not required.
Who We're Looking For
We're looking for someone who is proactive, detail-oriented, and takes pride in keeping things organized.
The ideal candidate is comfortable handling a variety of administrative responsibilities, from payroll and scheduling to answering phones and communicating with clients.
We value someone who can work independently, take initiative, and help create efficient systems as our company continues to grow.
This position offers an opportunity to become an important part of our team, with potential for increased responsibilities and professional growth.
How to Apply
Please reply to this posting with:
1. Your resume.
2. A brief introduction about yourself.
3. Your previous office administration or payroll experience.
4. Your availability and desired hourly pay.
We look forward to hearing from you!
Accent Walls & Finishes
Costa Mesa, California
