A family-owned and operated electrical contractor serving San Diego County for more than 30 years has a need for an Administrative Assistant. We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring calm, level headed enthusiasm, excellent communication skills, and a proactive attitude to help create an efficient and welcoming environment.
Duties
Support front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using productivity software such as Microsoft Office, QuickBooks and excel spreadsheets to maintain organized records
Support office management activities by maintaining filing systems, processing invoices via QuickBooks, and overseeing office supplies inventory
Responsible for accurately inputting all Accounts Payables into QuickBooks to ensure timely processing of invoices and payments to maintain accurate financial records
Reconcile accounts, verify expense reports, and collaborate with internal team and suppliers
Prepare documents, reports, and correspondence with attention to detail and clarity
Assist with clerical tasks such as filing, photocopying, and organizing documents to ensure operational efficiency
Qualifications
Will demonstrate strong organizational skills and attention to detail
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
Technical proficiency in using computer systems, spreadsheets, data entry tools, and office management software like QuickBooks is highly desirable
Excellent communication skills in person and over the phone; bilingual abilities are a plus for client interaction
Strong time management skills with the ability to prioritize tasks effectively in a fast-paced setting
Proactive with a willingness to help as needed
Ability to learn quickly and receive instructions
Demonstrated computer literacy, including typing speed and accuracy, along with good phone etiquette
Join us to be part of a vibrant team committed to excellence! We value individuals who are eager to contribute their skills in a supportive environment. This role offers an opportunity for growth while providing essential administrative support that keeps our organization running smoothly.
