Office Assistant (Spanish and English Speaking)
(Scripps Ranch, San Diego, CA 92131 – Part-Time, On-Site $18.00 per hour 20 hours over the working week.
About us
We’re a small and growing office in Scripps Ranch supporting day to day operations for a local Care Staff Services business. We value reliability, clear communication, and organized workflows.
Responsibilities
• Manage front-desk duties:
greet cuisitors, answer and route calls, monitor shared inbox.
• Scheduling and calendar coordination; set appointments and send confirmations.
• Create, edit, and format documents, spreadsheets, and presentations in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Data entry and light reporting; maintain accurate records and file systems.
• Order supplies, handle mail/shipping, and support basic office logistics.
• Assist with invoices, expense tracking, and simple reconciliations.
• Support team projects with research, meeting prep, and follow-ups.
• Contacting care home and private customers to offer our services and book appointments with our salesperson
• Working on your own initiative initially as the office grows
Requirements
• 2+ year of office/administrative experience.
• Must speak Spanish and English fluently
• Strong Microsoft Office skills:
• Word: templates, styles, mail merge, track changes.
• Excel: sorting/filtering, formulas (SUMIF, VLOOKUP/XLOOKUP preferred), basic charts.
• PowerPoint: slide formatting and edits.
• Outlook: calendar invites, shared mailboxes.
• Excellent communication, attention to detail, and organization.
• Comfortable learning new tools and following SOPs.
• High school diploma or equivalent; associate’s degree a plus.
•
Nice to have
• Experience with CRMs or cloud drives (OneDrive/SharePoint/Google Drive).
• Basic Canva or social media scheduling.
• Familiarity with San Diego-area Care providers, Care Homes, hospitals and vendors and scheduling.
• Any experience working with care workers scheduling
• Any experience in the Care Workers staffing industry
• Any experience in sales
• Any experience in contacting customers and sales advisung
Schedule and compensation
• Monday–Friday, flexible office hours (on-site in Scripps Ranch).
• Pay: $16–$18/hour DOE; benefits eligible after probationary period.
How to apply: Email your resume and a brief note about your Excel and Outlook experience to info@acecareteams.com with the subject line: Office Assistant – Scripps Ranch.
Tel Sylvia 619 359 3208
Tel office: 774 486 1700
