Position Summary
Direct, manage, supervise, and coordinate assigned programs and activities within the Fleet Division including fleet maintenance, fuel, surplus, utilization, vehicle replacement, and Albuquerque Police Department (APD) Fleet administration; coordinate assigned activities with other divisions and outside agencies; provide services city-wide. Provide highly responsible and complex administrative support to the City Fleet/Warehouse Manager within the General Services Department.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential And Supplemental Functions
ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.
- Assume management responsibility for assigned services and activities of the Fleet Division; to include fuel, surplus services, fleet maintenance, review of fleet specifications for PD, the General Services Department and other city departments;
- Coordinate and participate in the development and implementation of sustainability and GSD vehicle utilization goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
- Monitor and evaluate the efficiency and effectiveness of service delivery methods for the replacement of General Services Department managed vehicles equipment and procedures; recommend, within departmental policy, appropriate service and staffing levels utilizing GSD productivity rates and work flow analysis.
- Direct, coordinate and review the work plan for assigned staff; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
- May select, train, motivate and evaluate assigned personnel; provide or coordinate GSD ASE staff training program; work with employees to correct deficiencies; implement discipline and termination procedures.
- Participate in the development and implementation of preventive maintenance, fuel operations, vehicle utilization, replacement and surplus programs for in assigned area of responsibility for City fleet vehicles and equipment; ensure the safe operation of fleet equipment.
- Maintain oversight of the parts contracted service agreement for fleet maintenance and repair; fuel site repair, contact vendors, negotiate contracts and order parts as needed.
- Oversee the operation of various fuel sites, city-wide surplus site, maintenance and repair shops and assigned employees throughout the City.
- Provide oversight on the major functional areas of maintenance City-wide Surplus, vehicle utilization, Police Fleet Administration, vehicle replacement, monthly internal billing, parts; acquisition; provide insights and updates to City Fleet/Warehouse Manager.
- Participate in meetings with the Fleet Review Committee, Surplus Liaison Team, City internal departments, and Albuquerque Police Department customers; identify problems within the Fleet Division; respond to complaints, inquiries and requests for information.
- Analyze the dependability and operational efficiency of the City's fleet equipment and vehicles, to include Police; recommend the acquisition of new equipment as necessary.
- Participate in the development and administration of the division's annual allocation for Fleet services, City-wide vehicle replacement, and City-wide surplus budget; participate in the forecast of funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments.
- Serve as the liaison for the Fleet Division with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues.
- Serve as staff on a variety of sustainability committees; prepare and present staff reports and other necessary correspondence.
Supplemental Functions
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fleet management and fleet fueling, surplus programs, and fleet asset management systems.
- Respond to and resolve difficult and sensitive customer inquiries and complaints.
- Ensure adherence to safe work practices and procedures.
- Perform related duties and responsibilities as required.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Bachelors degree from an accredited college or university in business administration;
and
Seven (7) years managerial fleet maintenance and operations management experience;
and
To include four (4) years supervisory experience
Additional Requirements
Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within 6 months from date of hire.
Working Conditions
Environmental
Office and garage environment; exposure to dust, grease, noise; computer screens.
Physical
Essential and supplemental functions may require maintaining physical condition necessary for sitting, standing, or walking for prolonged periods.
