Overview
We are partnering with our client, a leading private equity firm, in their search for an experienced Office Manager to support senior leadership within its New York office. This role will provide high-level administrative and operational support to senior executives while also overseeing day-to-day office management responsibilities.
The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, professional environment where discretion, attention to detail, and strong communication skills are essential.
Key Responsibilities
Executive Support
- Manage complex calendars and scheduling for senior executives, including internal meetings, investor interactions, and travel logistics
- Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
- Process expense reports and maintain accurate documentation in accordance with firm policies
- Prepare meeting materials, presentations, and briefing documents for internal and external meetings
- Serve as a liaison between executives, internal teams, portfolio companies, investors, and external advisors
Team & Office Coordination
- Oversee day-to-day operations of the New York office and ensure a well-functioning environment
- Manage office vendors, supplies, facilities, and building relationships
- Coordinate onboarding and offboarding for NY-based employees
- Support planning and execution of office events, meetings, and firm initiatives
- Communicate with team members across offices to ensure seamless coordination and scheduling
Operational & Administrative Support
- Assist with CRM tracking and internal systems used to manage investor and firm activity
- Maintain organized documentation and support reporting or administrative projects as needed
- Coordinate conference calls, video meetings, and cross-functional scheduling
- Identify opportunities to improve processes and enhance overall team efficiency
Qualifications
- 4+ years of experience as an Executive Assistant, Office Manager, or similar role in a professional services environment
- Bachelor’s degree required
- Prior experience in private equity, investment management, finance, or similar preferred
- Strong calendar management and travel coordination experience
- Excellent organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills
- High level of professionalism, discretion, and attention to detail
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and familiarity with CRM or expense systems preferred
What They're Looking For
- Proactive, solutions-oriented mindset with strong ownership mentality
- Ability to anticipate needs and manage shifting priorities in real time
- Strong attention to detail and reliability in a fast-paced environment
- Highly professional, polished communicator with strong interpersonal skills
- Collaborative team player who enjoys supporting senior leadership and the broader firm
