Executive Administrative Assistant
Location: West Hollywood, CA
Employment Type: Contract
Overview
We are seeking a highly organized and professional Executive Administrative Assistant to provide dedicated support to three executives in a fast-paced corporate environment. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining a high level of confidentiality and professionalism.
Duties and Responsibilities
- Provide dedicated administrative support to three executives, managing competing priorities with professionalism and discretion.
- Manage complex calendars across multiple executives, including scheduling, prioritizing meetings, and resolving conflicts.
- Coordinate all meeting logistics, including room reservations, virtual meeting setup, materials preparation, and follow-ups.
- Act as a liaison and gatekeeper for the executives, managing incoming requests and ensuring alignment with business priorities.
- Screen calls, emails, and correspondence, responding where appropriate and escalating as needed.
- Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.
- Prepare, process, and reconcile expense reports in a timely and accurate manner.
- Assist in preparing and proofreading correspondence, presentations, and other documents.
- Maintain organized records, files, and documentation for easy retrieval and reference.
- Track and process invoices, partnering with vendors and internal departments to ensure timely payment.
- Support day-to-day office and operational needs, including supply management and general administrative tasks.
- Serve as a professional point of contact for internal teams, senior leadership, and external partners.
- Act as a key representative of SiriusXM to visitors and guests; plan and arrange logistics as required.
- Perform other duties as assigned.
Supervisory Responsibilities
Minimum Qualifications
- Bachelor’s degree or equivalent experience required.
- Prior experience supporting senior-level executives required; experience supporting multiple executives strongly preferred.
- Experience in media, entertainment, or corporate environments is a plus.
Requirements And General Skills
- Exceptional organizational and time management skills with the ability to prioritize across multiple executives.
- Strong attention to detail and accuracy in all work products.
- Excellent written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Professional demeanor with the ability to interact effectively with senior leadership and external stakeholders.
- Strong problem-solving skills and ability to anticipate needs proactively.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Commitment to high-quality administrative support and operational excellence.
- Must have legal right to work in the U.S.
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong Excel skills preferred for tracking, reporting, and organization.
- Experience with expense management and calendar management tools.
Compensation
Pay Rate Range: $20.00 - $25.00/hr
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