Location: San Francisco Bay Area; primarily onsite
Position: 30 - 37hrs
Reports to: Founder / Executive Director
About Maker Studio Kidz
Maker Studio Kidz provides hands-on art, design, science, and making experiences through school enrichment programs, camps, workshops, birthday parties, and community events. We help children build confidence, explore their creativity, and learn through making.
About the Role
We’re looking for an organized, proactive Education Operations Coordinator to oversee daily studio logistics, maintain our program and events calendar, manage inventory, and support teachers.
This role combines administrative coordination with hands-on preparation. You’ll work closely with the founder, administrative team, teachers, and production staff to ensure spaces are organized, materials are ready, and staff have the information they need.
The ideal candidate notices what needs attention, plans ahead, communicates clearly, and follows through independently.
Key Responsibilities
Studio Operations
Maintain organized, functional workspaces, supply areas, and storage.
Coordinate setup, cleanup, and resets for classes, camps, workshops, and birthday parties.
Maintain studio opening, closing, cleaning, and readiness checklists.
Track equipment and maintenance needs and coordinate follow-up.
Establish clear labels and procedures so staff can easily find, use, and return supplies.
Program & Studio Calendar
Maintain an accurate shared calendar of classes, camps, workshops, events, training, and production dates.
Coordinate preparation timelines with program, production, and event leads.
Confirm space, equipment, and material availability for upcoming activities.
Identify scheduling conflicts and communicate changes promptly.
Provide weekly updates on priorities, deadlines, outstanding tasks, and support needed.
Inventory & Materials Coordination
Work with Studio Assistant to maintain inventory records for consumable supplies, tools, equipment, and program bins.
Review upcoming lesson plans and activity needs with teachers and program leads.
Check existing stock before preparing purchasing requests.
Coordinate approved purchases and restocking within assigned budgets.
Organize the preparation, packing, labeling, pickup, delivery, and return of program materials.
Coordinate cleaning, replenishment, and resets of returned bins.
Track missing or damaged items and address shortages before programs begin.
Teacher Support & Readiness
Serve as a day-to-day contact for teacher questions about supplies, preparation, and studio procedures.
Ensure teachers receive current schedules, lesson plans, materials lists, and operational instructions.
Support teacher onboarding by introducing inventory systems, equipment, and preparation expectations.
Coordinate teacher training sessions and identify needs for additional support.
Gather teacher feedback and resolve operational challenges with the appropriate team members.
Assist with classroom setup and occasional program coverage, as scheduled and appropriate to experience.
Team Coordination & Follow-Through
Keep shared task trackers, checklists, and operational documents current.
Coordinate preparation assignments and follow up on deadlines.
Bring clear updates, outstanding needs, and proposed solutions to operations meetings.
Escalate issues early when they may affect program readiness.
Recommend practical improvements that save preparation time, reduce waste, and support consistent program delivery.
Qualifications
Minimum 3 years of relevant experience in studio operations, education program coordination, school or camp administration, event logistics, or a related role.
Demonstrated experience coordinating schedules, managing supplies or inventory, and supporting a team.
Strong organization, attention to detail, and ability to manage several deadlines.
Ability to work independently, prioritize tasks, and follow through without frequent reminders.
Clear, timely written and verbal communication.
Comfort working in a hands-on environment, including packing materials, organizing storage, and setting up activity spaces.
Proficiency with shared calendars, spreadsheets, and digital task-management tools.
Interest in creative education and supporting teachers who work with children.
Preferred experience:
Children’s enrichment programs, camps, art studios, or maker spaces.
Materials purchasing, inventory tracking, and program preparation.
Google Workspace, Notion, Slack, and Connecteam.
Teaching or facilitating creative activities.
Schedule & Work Environment
This is a primarily onsite, part-time position that includes both computer-based coordination and active studio work. The schedule will be coordinated around program preparation and operational needs. Occasional evening or weekend availability and travel to nearby program locations may be required.
How to Apply
Please submit your resume and a brief introduction outlining your relevant experience and availability. Include an example of how you have managed inventory, organized a workspace, or coordinated multiple programs or events.
