Movers by the Sea, a premium moving company, is hiring a dependable Administrative Office Assistant to support our owner and office team.
This is an in-person, part-time W-2 position based in a private home office in La Costa, Carlsbad 92009. We provide paid training. Previous administrative experience is helpful but not required; strong everyday computer skills are essential.
**Schedule and compensation**
- Mondays, Wednesdays, Fridays and Saturdays, 9 a.m.–3 p.m.
- Regular schedule of 20 paid hours per week.
- Each shift includes a one-hour unpaid, duty-free meal period and a paid 10-minute rest break.
- $20 per hour, including orientation and training.
- Performance review after 60 days, with an opportunity to increase to $22 per hour based on accuracy, reliability and ability to work independently.
- Paid sick leave as required by California law.
**Responsibilities**
- Make outgoing customer calls and send emails through Supermove, our customer management system. Incoming phone coverage may be added after training.
- Follow up on estimates, appointments, survey videos, missing information and paperwork.
- Assist with estimate preparation, update customer records and document conversations and next steps.
- Organize files, calendars, checklists and outstanding tasks.
- Use ChatGPT and other business software to assist with correspondence and documentation, reviewing work for accuracy.
- Learn to support recruiting by preparing job postings, organizing applications, contacting candidates, scheduling interviews and assisting with onboarding. Management makes final hiring decisions.
- Complete other reasonable business-related tasks as assigned.
**Office upkeep**
Routine cleaning is part of the position and takes place during paid working time. Duties include wiping worktables and desks; vacuuming and mopping office and restroom floors as appropriate; cleaning the restroom sink and toilet; emptying trash; and restocking supplies.
These duties are limited to designated office areas and the restroom used by staff. Cleaning equipment, supplies, instruction and necessary protective equipment are provided.
A refrigerator is available for lunch storage, along with a microwave and oven for meal preparation.
**What we’re looking for**
Professional communication, attention to detail, punctuality and consistent follow-through. You should be comfortable learning software, taking direction, asking questions and handling confidential information carefully. Reliable attendance on the scheduled days is essential.
Reasonable accommodations will be considered as required by law.
**Hiring process**
Phone interview, followed by a FaceTime or video interview. Selected applicants complete hiring paperwork and begin with a two-hour paid orientation.
Pre-employment drug screening follows a conditional offer and is conducted at the company’s expense in accordance with California law. Employees must report to work unimpaired.
**To apply**
Reply with your name, phone number, earliest start date and confirmation that you can work the listed schedule in La Costa. Include a brief description of your computer skills and relevant experience, plus your résumé if available.
