We are looking for a Full Time Office Assistant for our construction industry office. If you meet the following requirements, please apply. Thank you!
Essential Duties and Responsibilities included but not limited to:
- Provide basic accounting administration support: AP/AR
- Maintain and audit vendor files including W-9's, Insurance Certificates and assist with 1099 forms.
- Assign, process, and maintain job number lists.
- Create Project Files.
- Review and process all invoices and verify accuracy
- Research Invoice discrepancies.
- Data Entry: Daily/weekly Purchase Order Entry
- Preparation of weekly payroll.
- Preparation and Reporting of Monthly Certified Payroll.
- Responsible for the maintenance and organization of accounting files.
- Acquire the skillset to manage the job closing process.
Clerical Support Duties - Included but not limited to:
- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
- Maintains and updates filing system. Retrieves information from files when needed.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Works independently and within a team on special nonrecurring and ongoing projects.
- Cross Train office Duties: To cover for others on Vacation and/or PTO
Other Qualifications and/or Requirements:
- Must have knowledge of Microsoft Word, Outlook, and Excel.
- Previous experience in construction industry preferred.
- Results oriented and able to work under pressure
- Self-motivated and driven
- Good Communication Skills, General Office Skills, and Follow Through.
- Critical Thinking and ability to learn tasks at a quick pace
- One year of responsible clerical and routine technical accounting experience involving the maintenance and posting of accounting.
