Fineline Architectural Millwork is looking for an organized, hands-on Purchasing & Receiving Coordinator to keep materials and hardware moving through our Costa Mesa shop. You’ll own the path from purchase order to shop floor: buying what our crews need, receiving it in accurately, keeping inventory in order, and making sure the right parts go out on the right truck. It’s a role that mixes office work and shop work, and it’s a great fit for someone who likes keeping things organized and enjoys being where the action is.
What You’ll Do
Purchasing
• Place purchase orders for sheet goods, lumber, hardware, and shop supplies
• Work with vendors on pricing, lead times, and delivery dates; follow up on late or back-ordered items
• Keep project managers and the production team updated on order status
Receiving
• Receive incoming deliveries and check them against the purchase order and packing slip
• Document shortages, damage, or incorrect items and work with vendors to resolve them
• Enter receipts in QuickBooks and keep PO and packing-slip paperwork matched and filed for accounting
• Let project managers know when their material has arrived
Inventory & Hardware
• Maintain accurate shop inventory and keep stock areas and racks organized
• Track, label, and store job-specific hardware so it’s ready when the crews need it
• Watch stock levels and reorder before we run out
Shipping & Deliveries
• Help get the delivery team out the door each morning: pulling and staging product, wrapping, and loading trucks
• Check off every part against the job list as it’s loaded, so nothing leaves the shop missing
• Make occasional deliveries and same-day material runs in a company vehicle
Shop Support
• Pitch in wherever the shop needs an extra set of hands: organizing, setting up samples, tracking down materials for project managers and crew leads, and helping on shop projects as priorities shift
What We’re Looking For
Required
• Experience in purchasing and/or receiving
• Hands-on experience with QuickBooks
• Valid California driver’s license and a clean driving record
• Strong organization and attention to detail
• Comfortable with email, spreadsheets, and Microsoft Teams
• Able to lift 50 lbs and work on your feet in a shop environment A Plus
• Bilingual English / Spanish
• Forklift certification
• Experience in a cabinet, millwork, woodworking, or construction setting
• Familiarity with cabinet hardware and sheet goods
Who does well here. This isn’t a sit-at-a-desk-all-day job. On any given day you might go from a vendor call to the receiving dock to helping load a truck. The person who thrives in this role takes ownership, stays organized when priorities shift, and is happy to jump in wherever the team needs help.
No phone calls or walk ins please
