The Accounts Payable Administrator plays a vital role in the financial operations. This position is responsible for managing the full-cycle accounts payable process, administering the company’s Stampli invoice management platform, and ensuring accurate and timely vendor payments across multiple entities. The ideal candidate is detail-oriented, experienced with QuickBooks Desktop, and capable of thriving in a multi-entity, fast-paced commercial printing environment.
Duties
Serve as the primary administrator for the Stampli AP automation platform, including user access, workflow configuration, and system maintenance.
Review and approve new vendor onboarding requests, including collection and verification of W-9 forms, ACH banking information, and vendor agreements.
Maintain the vendor master file in QuickBooks, ensuring accuracy of remittance addresses, payment terms, and tax classification.
Prepare and execute weekly check runs in QuickBooks, ensuring proper authorization and documentation for all disbursements.
Maintain a payment calendar and proactively communicate upcoming large disbursements to the CFO.
Assist the Senior Accountant and CFO with ad hoc financial analysis, reporting, and special projects as needed.
Requirements
Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience considered.
Minimum 2–4 years of accounts payable or general accounting experience, preferably in a multi-entity environment.
Prior experience with Stampli or a comparable AP automation platform strongly preferred.
Demonstrated proficiency with QuickBooks Desktop; experience managing AP across multiple QuickBooks company files is a plus.
Please give us a call if you are interested to 714-531-7100 or send in your resume to saorders@priorityworkforce.com.
Work Location: In person
