Avionté is a rapidly growing SaaS technology firm, and is seeking a professional and extremely organized Executive Admin. Along with direct responsibility to the CEO & broader Executive Team, this position offers a variety of tasks and roles within the organization that allow you to flex your numerous talents and your ability to multi-task and prioritize. You will be an integral team member and will be a supportive point of contact to Executives across departments giving you the opportunity to interact and develop relationships with employees and managers throughout the company.
This is what you'll do:
- Directly support the CEO and other members of the executive team as needed
- Proactive management of calendars, understanding of conflicting priorities and self-resolution, working with Executives to align on prioritization and demands
- Owning and executing on deadline driven special projects around organizational strategies
- Aligning leaders across teams through maintained and scheduled meetings and communication mechanisms
- Assist the Executive Team by bringing order, structure and organization into all aspects of their roles
- Ability to acquire and coordinate travel accommodations around tight schedules and multiple priorities
- Be a brand extension of Avionté by greeting guests of the Executive team, meeting business partners and interacting with other professional networked individuals
- Assist in the creation, formatting and distribution of agendas, PowerPoint presentations and other materials for both internal and external meetings
- Ability to coordinate and plan group meetings, offsite sessions and professional outings efficiently and with ease
- Partner with Office Manager to ensure management and smooth running of office facilities
- Assist with special tasks as needed
This is what you'll need:
- Previous Executive Admin experience required, preferably supporting the CEO
- Personable, professional and friendly manner – positive attitude
- Extremely detail oriented and very organized
- Great multi-tasking and follow-up, follow-through
- Ability to work and thrive in a fast-paced environment
- Microsoft Office experience is required and heavily relied on
- Strong communication skills, both written and verbal
- Solid problem-solving skills and ability to execute with minimal direction
