NOT A REMOTE POSITION
Senior Administrative Assistant | 5+ Years Required | International Business Environment
This is a career opportunity for a proven administrative professional—not an entry-level office position.
We are seeking an exceptionally capable Senior Administrative Assistant with at least five years of continuous, full-time experience in a busy, demanding office environment. The right person is organized, resourceful, accurate, and confident managing competing priorities without constant supervision.
You must be someone who anticipates what needs attention, communicates professionally, solves problems independently, and takes genuine ownership of your work. We are looking for a dependable team member who can bring structure to a fast-moving workplace while remaining flexible, composed, and pleasant to work with.
No two days are the same. You will work with business clientele, international clients, vendors, and professionals across a variety of projects. The pace can be demanding and priorities may change quickly, but the work is interesting and meaningful. For an experienced administrative professional who enjoys responsibility, variety, and solving real problems, this is a challenging, rewarding, and exciting place to work.
Schedule and Location
- Work arrangement: 100% in-office. Remote and hybrid work are not available.
- Schedule: Full-time, Monday through Friday, fixed daytime hours.
- Attendance: Consistent punctuality and dependable daily attendance are essential.
Required Professional Experience
- At least five years of continuous, full-time administrative experience in a fast-paced professional office.
- Managing busy calendars, scheduling appointments, resolving conflicts, and adjusting priorities without close supervision.
- Booking complete travel arrangements, including flights, hotels, ground transportation, itineraries, and expense documentation.
- Managing multiple assignments accurately while meeting deadlines in a changing work environment.
- Communicating confidently and professionally with management, employees, business clients, international clients, and vendors.
- Maintaining organized, accurate company records and ensuring important details and follow-ups are not overlooked.
Technical and Administrative Skills
- Advanced daily proficiency with Microsoft 365, including Outlook, Word, and Excel. Comparable Google Workspace experience may also be considered.
- Strong experience maintaining databases, digital filing systems, company records, and project-tracking platforms.
- Hands-on experience processing invoices, tracking expenses, preparing reports, or working with bookkeeping software.
- Excellent business writing skills and the ability to produce polished, accurate emails and documents without extensive correction.
- Excellent written and spoken English is required.
- Professional Spanish-language ability is a plus but not required.
- Administrative, writing, and software skills will be evaluated during the interview process.
The Person Who Will Succeed Here
- Experienced: You have already succeeded in a demanding administrative position and can provide clear examples of the responsibilities you personally managed.
- Self-directed: You recognize what needs to be done, determine the next step, and move work forward without waiting for instructions on every detail.
- Highly organized: You can bring order to crowded calendars, incomplete records, disorganized files, and changing priorities.
- Accurate: You check your work, catch mistakes, maintain complete records, and follow responsibilities through to completion.
- Professional: You communicate clearly, exercise sound judgment, and represent the company well with business and international clients.
- Team-oriented: You communicate openly, treat coworkers with respect, accept feedback professionally, and contribute to a productive workplace.
- Adaptable: You remain composed and effective when the workload increases or priorities change unexpectedly.
- Trustworthy: You handle confidential company, employee, client, and financial information with complete discretion.
- Accountable: You take responsibility for results and do not allow deadlines, details, or follow-ups to be forgotten.
We value people who are capable, dependable, direct, and willing to contribute wherever their administrative expertise is needed. If you take pride in doing excellent work, enjoy being part of a collaborative team, and want a position that offers variety and real responsibility, we would like to hear from you.
Compensation
[Insert hourly wage or salary range], based on relevant experience and demonstrated ability.
How to Apply
Please reply with:
- Your current resume clearly showing at least five years of relevant administrative experience.
- A brief description of the busiest professional office in which you have worked and the responsibilities you personally managed.
- Confirmation that you are available for full-time, 100% in-office work and that the posted compensation range is acceptable.
Applicants without at least five years of substantial, full-time administrative experience will not be considered. Reception-only positions, internships, occasional office work, and basic data-entry experience do not meet this requirement.
Applications that do not include the requested information or clearly demonstrate the required experience will not be considered.
