Description
Our client in the construction industry is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and project coordination. This role will assist with scheduling, document management, communications, and general administrative tasks to help keep projects and office functions running smoothly. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced environment.
Key Responsibilities:
Provide administrative support to project managers, office leadership, and field teams
Answer phones, respond to emails, and route inquiries appropriately
Manage calendars, schedule meetings, and coordinate appointments
Prepare, organize, and maintain project files, contracts, correspondence, and other documentation
Assist with data entry, reports, and tracking of project-related information
Support invoice processing, purchase orders, and other administrative paperwork
Coordinate office supplies, mail, deliveries, and general office needs
Help track deadlines, permits, subcontractor documents, and compliance records
Assist with meeting preparation, notes, and follow-up tasks
Perform other administrative duties and special projects as needed
Requirements
2+ years of administrative support experience, preferably in construction, engineering, or a related field
Strong organizational and multitasking skills
Excellent written and verbal communication abilities
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Ability to manage multiple priorities in a deadline-driven environment
High attention to detail and strong problem-solving skills
Professional demeanor and dependable work ethic
High school diploma or equivalent required; additional education is a plus
Preferred Skills:
Experience supporting project-based teams
Familiarity with construction documentation, permits, or subcontractor coordination
Knowledge of invoicing, purchase orders, or vendor communication
Ability to work effectively with both office and field personnel
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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