Job Description
Reynolds is seeking a highly organized Executive Assistant to provide strategic support to the executive leadership team in a fast-paced environment. The ideal candidate excels at managing complex calendars, board-level activities, and confidential tasks while partnering closely with senior leaders.
Key Responsibilities
- Manage complex calendars, shifting priorities, travel, and high-level communications for senior executives
- Coordinate meetings, executive team priorities, and board activities, including preparing agendas, materials, and securely distributing documents
- Anticipate executive needs, solve issues proactively, and ensure seamless daily operations
- Serve as the primary point of contact among internal teams, external partners, and senior leadership
- Prepare and manage sensitive correspondence, presentations, and reports
- Handle confidential information with utmost integrity and judgment
- Maintain organized systems and workflows to improve efficiency
- Demonstrate sound judgment, adaptability, and professionalism
Requirements
- 3–5 years of experience as an executive assistant or in a similar high-level administrative role supporting senior leaders; experience supporting a board and/or working in a law firm is a plus but not required
- Proven ability to manage executive calendars, travel, and communications
- Proficient in Microsoft Office and able to quickly learn scheduling and project management tools
- Clear written and verbal communication skills with strong attention to detail
- Discreet and professional in handling confidential information
- Highly organized, with strong multitasking and time-management skills
- Polished, professional demeanor; effective working with executives, boards, and external partners
Benefits
We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:
- Medical, dental, vision, life insurance, and a health savings account
- 401(k) with up to 6% matching
- Paid vacation, sick days, and holidays
- Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.
Company Perks, Including
- Referral bonuses
- Professional development and training
- Promotion from within
- Associate discounts for cell phones, cars, computers, entertainment, and much more
Facility Amenities, Including
- An onsite dining facility offering complimentary breakfast and lunch
- An onsite medical center
- A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation
Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.
