Job Description

Reynolds is seeking a highly organized Executive Assistant to provide strategic support to the executive leadership team in a fast-paced environment. The ideal candidate excels at managing complex calendars, board-level activities, and confidential tasks while partnering closely with senior leaders.

Key Responsibilities

Manage complex calendars, shifting priorities, travel, and high-level communications for senior executives
Coordinate meetings, executive team priorities, and board activities, including preparing agendas, materials, and securely distributing documents
Anticipate executive needs, solve issues proactively, and ensure seamless daily operations
Serve as the primary point of contact among internal teams, external partners, and senior leadership
Prepare and manage sensitive correspondence, presentations, and reports
Handle confidential information with utmost integrity and judgment
Maintain organized systems and workflows to improve efficiency
Demonstrate sound judgment, adaptability, and professionalism

Requirements

3–5 years of experience as an executive assistant or in a similar high-level administrative role supporting senior leaders; experience supporting a board and/or working in a law firm is a plus but not required
Proven ability to manage executive calendars, travel, and communications
Proficient in Microsoft Office and able to quickly learn scheduling and project management tools
Clear written and verbal communication skills with strong attention to detail
Discreet and professional in handling confidential information
Highly organized, with strong multitasking and time-management skills
Polished, professional demeanor; effective working with executives, boards, and external partners

Benefits

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

Medical, dental, vision, life insurance, and a health savings account
401(k) with up to 6% matching
Paid vacation, sick days, and holidays
Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.

Company Perks, Including

Referral bonuses
Professional development and training
Promotion from within
Associate discounts for cell phones, cars, computers, entertainment, and much more

Facility Amenities, Including

An onsite dining facility offering complimentary breakfast and lunch
An onsite medical center
A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.

The Reynolds and Reynolds Company

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