OverviewTitle: Assistant Maintenance Coordinator
Location: Woodside, CA
Compensation: $120,000 - $145,000 annually | Benefits
Schedule: Monday-Friday, 8am - 4pm | Flexibility to work occasional evenings and weekends
Job Description:The Assistant Maintenance Coordinator plays a hands-on role in maintaining the estate's overall function, appearance, and efficiency. Working closely with the Estate Manager, this individual will ensure seamless day-to-day operations, with a strong focus on maintenance and repairs
Primary responsibilities include:- Ensure all properties remain in guest-ready condition at all times.
- Develop and implement a comprehensive maintenance schedule for all property systems, appliances, interior/exterior finishes, structures, and grounds.
- Perform hands-on general maintenance and repairs across multiple properties.
- Oversee and manage maintenance projects, landscape improvements, and on-site contractors to ensure adherence to timelines, budgets, and quality standards.
- Maintain accurate records of property maintenance, repairs, and improvements.
- Review all vendor, product, and service documentation to ensure accuracy and compliance with protocols and standards.
- Oversee vehicle maintenance, registration, detailing, repairs; coordinate related transportation and logistics.
- Communicate clearly and professionally-both in writing and verbally-with associates, vendors, and contractors to carry out all required processes.
- Conduct all duties and interactions with the highest standards of ethics, professionalism, and excellence, recognizing every associate as a representative of Ownership.
Qualifications:- Excellent problem-solving and critical thinking skills.
- Excellent written and verbal communication.
- Excellent time management with the ability to be flexible.
- Comfortable working with technology and digital systems.
- Strong attention to detail.
- Suitable candidates must have 2+ years of hands-on maintenance experience.
- Maintain professionalism and confidentiality.
- Strong knowledge of construction processes and project management principles.
- Self-starter with the ability to take initiative and complete tasks autonomously.
- Highly self-sufficient, able to manage responsibilities with minimal supervision.
- Proactive and resourceful, capable of solving problems independently.
- Thrives in autonomous work environments, demonstrating strong decision-making skills.
- Able to work effectively both independently and as part of a team.
- Non-smokers only.
- Must have excellent references.
- Willingness to undergo an in-depth background check.
- Legally authorized to work in the US.
- Must have a valid driver's license and a reliable vehicle.
- Physically capable of performing maintenance coordination tasks, including bending, lifting, and standing for extended periods.
- Must be local to the Bay Area.
Benefits:- Base salary - Paid bi-weekly
- Paid Time off - 120 hours with a carry-over cap of 210 hours.
- Sick Pay - 72 hours annually
- Paid holidays -10 Days
- New Year's Day
- Martin Luther King Jr. Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Day
- Laptop & Cellphone - provided at the discretion of the employer.
- Office Supply reimbursement - group reimburses employees for properly documented expenses associated with purchasing office furniture for remote employees at the employee's home up to $1,500.
- Remote Stipend - Employees receive a monthly stipend in the amount of $50 to cover costs associated with remote work
- Health Benefits - 100% employer-paid premiums for medical, dental, and vision coverage and 50% towards dependents.
- Retirement Benefits - a SIMPLE IRA with 3% of employer's match.
