Overview

Title: Assistant Maintenance Coordinator

Location: Woodside, CA

Compensation: $120,000 - $145,000 annually | Benefits

Schedule: Monday-Friday, 8am - 4pm | Flexibility to work occasional evenings and weekends

Job Description:

The Assistant Maintenance Coordinator plays a hands-on role in maintaining the estate's overall function, appearance, and efficiency. Working closely with the Estate Manager, this individual will ensure seamless day-to-day operations, with a strong focus on maintenance and repairs

Primary responsibilities include:

Ensure all properties remain in guest-ready condition at all times.
Develop and implement a comprehensive maintenance schedule for all property systems, appliances, interior/exterior finishes, structures, and grounds.
Perform hands-on general maintenance and repairs across multiple properties.
Oversee and manage maintenance projects, landscape improvements, and on-site contractors to ensure adherence to timelines, budgets, and quality standards.
Maintain accurate records of property maintenance, repairs, and improvements.
Review all vendor, product, and service documentation to ensure accuracy and compliance with protocols and standards.
Oversee vehicle maintenance, registration, detailing, repairs; coordinate related transportation and logistics.
Communicate clearly and professionally-both in writing and verbally-with associates, vendors, and contractors to carry out all required processes.
Conduct all duties and interactions with the highest standards of ethics, professionalism, and excellence, recognizing every associate as a representative of Ownership.

Qualifications:

Excellent problem-solving and critical thinking skills.
Excellent written and verbal communication.
Excellent time management with the ability to be flexible.
Comfortable working with technology and digital systems.
Strong attention to detail.
Suitable candidates must have 2+ years of hands-on maintenance experience.
Maintain professionalism and confidentiality.
Strong knowledge of construction processes and project management principles.
Self-starter with the ability to take initiative and complete tasks autonomously.
Highly self-sufficient, able to manage responsibilities with minimal supervision.
Proactive and resourceful, capable of solving problems independently.
Thrives in autonomous work environments, demonstrating strong decision-making skills.
Able to work effectively both independently and as part of a team.
Non-smokers only.
Must have excellent references.
Willingness to undergo an in-depth background check.
Legally authorized to work in the US.
Must have a valid driver's license and a reliable vehicle.
Physically capable of performing maintenance coordination tasks, including bending, lifting, and standing for extended periods.
Must be local to the Bay Area.

Benefits:

Base salary - Paid bi-weekly
Paid Time off - 120 hours with a carry-over cap of 210 hours.
Sick Pay - 72 hours annually
Paid holidays -10 Days
- New Year's Day
- Martin Luther King Jr. Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Day
Laptop & Cellphone - provided at the discretion of the employer.
Office Supply reimbursement - group reimburses employees for properly documented expenses associated with purchasing office furniture for remote employees at the employee's home up to $1,500.
Remote Stipend - Employees receive a monthly stipend in the amount of $50 to cover costs associated with remote work
Health Benefits - 100% employer-paid premiums for medical, dental, and vision coverage and 50% towards dependents.
Retirement Benefits - a SIMPLE IRA with 3% of employer's match.

Dm Estate Staffing

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Assistant Maintenance Coordinator