We Offer:
• Competitive salary of $46,000 to $53,000/year DOE
• Full-time Monday through Friday from 9:00AM to 6:00PM; may occasionally require overtime to meet business needs
• Generous Paid Time Off policy and 10 paid holidays
• Medical, dental, vision, Life and AD&D insurance, and more, within your first 30 days
• 401(k)/profit sharing
• Commuter benefits
• Tuition reimbursement
Tonkon Torp is seeking a full-time Relief Receptionist / Office Services Assistant to help create a welcoming experience for our clients, visitors, attorneys, and staff. This is a hands-on service role that combines reception coverage, meeting and event setup, kitchen and hospitality support, and day-to-day office services. If you thrive in a busy restaurant, hotel, catering, café, event, or other customer-service environment, your skills may translate especially well to this position.
Since 1974, Tonkon Torp has provided exceptional legal counsel and business-minded solutions to clients in Portland, Oregon, and beyond. The Relief Reception / Office Services Assistant plays a central role in helping us deliver timely, high-quality service. We are passionate about what we do and how we support the community around us.
Typical duties may include:
• Provide reception coverage during breaks, lunch periods, schedule changes, and planned or unplanned absences.
• Greet clients and visitors, follow established visitor clearance and routing procedures, notify firm personnel of arrivals, and maintain a neat, welcoming reception area.
• Answer and route calls using a multi-line telephone system, take accurate messages, and communicate information about deliveries.
• Schedule conference rooms, validate visitor parking, and complete routine administrative tasks.
• Work with attorneys, staff, IT personnel, caterers, and service providers on meeting and event logistics; recommend conference rooms based on meeting needs.
• Set up, break down, clean, and reset conference rooms and event spaces, including tables, chairs, hospitality carts, materials, refreshments, catering items, and basic audiovisual equipment.
• Prepare coffee and keep kitchens and hospitality areas clean, orderly, and stocked, including loading and emptying dishwashers and replenishing supplies.
• Assist with overflow mail, deliveries, stocking, recycling, and other routine facilities tasks; report supply shortages, equipment problems, and service needs promptly.
• Balance reception and office services priorities, and communicate professionally with clients and colleagues.
• Travel within the downtown Portland core to pick up catering or supplies when needed.
The ideal candidate has:
• Ability to read and write clearly and professionally.
• Six months or more of relevant office, reception, hospitality, food service, or customer service experience.
• Ability to operate a multi-line telephone system, take accurate messages, and provide courteous service in person and by telephone.
• Basic familiarity with Microsoft Windows and ability to learn new technology and use standard office equipment.
• Ability to operate routine kitchen equipment, including dishwashers and coffee equipment.
• Ability to prepare brief correspondence and forms, follow instructions, maintain accuracy, and shift between tasks in a busy professional office.
• Strong attention to detail, sound problem-solving skills, and the ability to manage multiple tasks with minimal supervision.
• Ability to maintain confidentiality and handle sensitive client and firm information with discretion.
• Ability to move and set up chairs, tables, movable walls, hospitality carts, supplies, and audiovisual equipment; push or pull carts of supplies; lift packages and service ware weighing up to 20 pounds; and retrieve or replace items on shelves up to eight feet high, with or without reasonable accommodation.
• Regular in-office attendance and schedule flexibility to support event setup and cleanup including occasional work outside of regularly scheduled hours.
• Ability to organize and prioritize multiple tasks and complete them under time constraints
This is a full-time position working 40 hours per week in a professional office. Work may occasionally require more than 40 hours per week, including evenings, to perform essential duties. The usual work schedule is Monday through Friday from 9:00 a.m. to 6:00 p.m. This job requires full-time, on-site attendance.
The position involves sitting or standing at a desk for long periods, frequent computer use, clear communication with attorneys and staff, and operation of standard office equipment, pushing or pulling carts of supplies; lifting packages and service ware weighing up to 20 pounds; and retrieving or replacing items on shelves up to eight feet high, and working in a professional office environment under tight deadlines while managing multiple tasks.
Tonkon Torp will provide reasonable accommodations to qualified individuals, unless doing so creates undue hardship.
Tonkon Torp is an Equal Opportunity Employer. It welcomes all eligible applicants to apply without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pursuant to Oregon law, Tonkon Torp does not request or require disclosure of the applicant's age or date of birth or when the applicant attended or graduated from any educational institution prior to completing an initial interview, except when such information is required to affirm that the applicant meets bona fide occupational qualifications or to comply with any provision of federal, state or local law, rule or regulation.
We comply with Oregon and Portland fair chance hiring laws. In Portland, criminal history is considered only after a conditional offer of employment.
HOW TO APPLY
Interested candidates should submit a resume and cover letter to the Director of Human Resources via our
application portal.
