Job Title
Administrative Assistant
About the Organization
Sunset Pacific Realty Inc. is a family-owned real estate office located in the heart of Ocean Beach, a staple within the community since 1983. We provide a wide range of real estate services including sales, leasing, and management of investment properties. Our portfolio expands across San Diego with the core of our business strongest within the beach community.
Hours and Schedule
20-25 hours/week
Office hours are Monday-Friday, 9am-4pm, flexibility on daily start and end times.
Location: on-site, Ocean Beach
Pay: $20-24/hour, depending on experience
Responsibilities
We are seeking a friendly, dependable, and detail-oriented Administrative Assistant to join our real estate and property management office.
This is a front-office position with regular interaction with clients, tenants, prospective tenants, vendors, and other visitors, both in person and by telephone. The right person will be professional and welcoming while also being organized, accurate, and comfortable handling a variety of responsibilities throughout the day.
• Data entry – including vendor invoices, utility bills, etc.
• Assisting with general property management and real estate administrative tasks
• File and key organization
• Maintaining accurate records and following up on outstanding items
• Answering and directing incoming telephone calls
• Responding to tenant questions and requests
• Assisting maintenance requests coordination and follow-up
• Responding to calls and inquiries from prospective tenants
• Scheduling showings of available rental properties
• Communicating with tenants, prospective tenants, vendors, and property management staff
• Performing other front-office and administrative duties as needed
Required Qualifications
• Friendly, professional, and comfortable working with the public
• Detail-oriented and accurate
• Organized and able to keep track of multiple tasks
• Dependable and punctual
• Comfortable communicating by phone, email, and in-person
• Able to follow through on tasks without needing repeated reminders
• Able to use good judgment and maintain professionalism when dealing with tenants, clients, and vendors
• Comfortable learning and using property management and office software
AppFolio Experience
Familiarity with AppFolio property management software is a plus. If you have experience using AppFolio, please indicate your level of experience when applying.
How to Apply
To Apply
Please submit your resume to frontoffice@sunsetpacificrealty.com. In your response, please include:
• Your availability
• Any prior property management, real estate, administrative, or front-desk experience
• Whether you have experience with AppFolio, and if so, how you have used it
