Position Overview
We are seeking an experienced, detail-oriented Senior Accountant to oversee and manage key accounting functions, with a strong emphasis on billing, accounts payable, accounts receivable, job costing, financial reporting, and account reconciliation.
The ideal candidate is an accounting professional who can work independently, identify discrepancies, resolve complex billing and expense issues, and maintain accurate financial records in Quickbooks. This position requires someone who understands the connection between daily accounting activity, operational performance, and the company's overall profitability.
Experience with prevailing wage requirements, union labor and billing requirements, QuickBooks, Procore, Textura, and other corporate billing platforms is highly desirable. Experience in the trucking, transportation, commercial moving, construction, logistics, or related industries is a strong plus.
Key Responsibilities
Billing & Accounts Receivable
• Manage the full billing and invoicing process from job completion through payment collection.
• Prepare, review, and submit accurate customer invoices in accordance with contracts, purchase orders, work orders, and customer-specific requirements.
• Manage accounts receivable, including payment tracking, aging reports, collections, and account reconciliation.
• Research and resolve billing discrepancies, deductions, short pays, disputed invoices, and customer account issues.
• Work with operations and project management teams to ensure all billable work, labor, materials, equipment, and expenses are properly captured and invoiced.
• Navigate and manage multiple customer-specific and corporate billing systems and portals.
• Process electronic billing through platforms such as Textura and other customer or general contractor systems.
• Ensure billing is completed accurately and within required deadlines.
Accounts Payable & Expense Management
• Manage accounts payable, including invoice processing, coding, approvals, payment preparation, and vendor account reconciliation.
• Review vendor invoices for accuracy, proper authorization, supporting documentation, and appropriate job/cost coding.
• Investigate and resolve discrepancies between invoices, purchase orders, receipts, job records, and vendor statements.
• Identify, research, and resolve employee and operational expense issues.
• Reconcile vendor statements and maintain accurate accounts payable records.
• Work closely with operations to ensure expenses are properly allocated to the appropriate jobs, departments, or cost centers.
General Accounting & Financial Reporting
• Maintain accurate and organized accounting records and supporting documentation.
• Perform monthly account reconciliations and assist with month-end and year-end closing processes.
• Assist with preparation and review of Profit & Loss statements, balance sheets, and other financial reports.
• Analyze revenue, expenses, gross profit, and job-level financial performance.
• Identify unusual transactions, discrepancies, or trends and investigate their causes.
• Assist with maintaining accurate general ledger accounts and ensuring transactions are properly recorded.
• Support the Controller and management team with financial analysis and special accounting projects.
• Help ensure the company's books are balanced, accurate, and current.
Prevailing Wage & Union Accounting
• Maintain familiarity with prevailing wage requirements, certified payroll, union wage structures, fringe benefits, and related labor requirements.
• Review labor and payroll-related information for accuracy and compliance with contractual requirements.
• Ensure billing accurately reflects applicable union rates, prevailing wage classifications, fringes, and other contractual labor requirements.
• Assist with resolving discrepancies involving labor classifications, rates, hours, benefits, and customer billing requirements.
• Maintain accurate documentation for audits and customer compliance requirements.
Systems & Process Management
• Work extensively within QuickBooks, Procore, Textura, and various customer/vendor billing and accounting platforms.
• Learn and efficiently navigate multiple corporate billing systems and customer portals.
• Reconcile information between accounting, project management, payroll, operations, and billing systems.
• Identify opportunities to improve accounting processes, controls, reporting, and workflow efficiency.
• Maintain organized electronic and physical financial records.
• Help establish and maintain accounting procedures and internal controls.
Qualifications
• 5+ years of progressive accounting experience, preferably in an operational, project-based, construction, transportation, logistics, or commercial services environment.
Strong expertise in:
o Billing and invoicing
o Accounts receivable
o Accounts payable
o General ledger accounting
o Account reconciliation
o Profit & Loss reporting
o Expense management and resolution
o Month-end close
• Strong working knowledge of QuickBooks.
• Experience with Procore and Textura strongly preferred.
• Comfortable learning and working with multiple customer-specific billing and accounting systems.
• Working knowledge of prevailing wage and union requirements preferred.
• Strong Excel/spreadsheet skills.
• Excellent analytical and problem-solving abilities.
• Extremely detail-oriented with a high degree of accuracy.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with operations, project management, payroll, vendors, and customers.
Preferred Industry Experience
Experience in any of the following industries is highly desirable:
• Commercial moving
• Trucking / transportation
• Construction
• Logistics
• Warehousing
• Fleet operations
• General contracting
• Commercial services
• Government or public works contracting
Ideal Candidate
The ideal candidate is more than a transactional bookkeeper. They are a hands-on accounting expert who understands the entire financial cycle, from job costs and vendor invoices through customer billing, collections, reconciliations, and profitability.
You should be comfortable digging into a problem, finding the source of a discrepancy, communicating with the appropriate departments, and seeing the issue through to resolution. The successful candidate will take ownership of the accuracy of the company's books and have a strong understanding of how accounting information impacts operational and financial decisions.
Accuracy, accountability, problem-solving, teamwork and follow-through are essential to success in this role.
Please email me your resume at tom@eliterelocationsd.com
