Description We are looking for an Accounts Receivable Clerk to support hospitality accounting operations in California. This Long-term Contract position is ideal for someone who brings strong billing, cash application, and collections experience while maintaining accuracy across customer accounts. The person in this role will help keep receivables organized, ensure timely invoicing for event-related business, and work closely with accounting leadership to address account issues efficiently.
Responsibilities:
Review billing documentation for accuracy, investigate inconsistencies, and resolve issues in a timely manner.
Create precise invoices for group and catering business, ensuring charges are properly documented and submitted.
Generate and monitor customer invoices for advance deposits, following through until payment activity is recorded.
Post incoming payments and apply funds to the appropriate customer balances and open items.
Reconcile accounts on a routine basis to confirm balances are accurate and discrepancies are addressed quickly.
Maintain aging reports for accounts receivable and help track outstanding balances requiring attention.
Update records related to commissions, rebates, and attrition to support accurate financial reporting.
Notify the Accounting Manager of approved customer refunds and provide the necessary account details for processing.
Conduct thorough follow-up with customers regarding past-due balances to support timely collections. Requirements - At least 2 years of experience in accounts receivable or a closely related accounting support role.
Practical experience with billing, cash applications, and commercial collections activities.
Ability to reconcile account balances accurately and identify discrepancies efficiently.
Strong attention to detail with the ability to manage multiple invoices and customer accounts.
Clear written and verbal communication skills for customer follow-up and internal coordination.
Proficiency in maintaining receivables reports and supporting accurate account documentation.
Background in hospitality accounting or event-related billing is preferred.
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