JOB TITLE: Assistant Production Office Coordinator
DEPARTMENT: Production
REPORTS TO: Executive Producer / Production Manager
KTLA is looking for a skilled Part Time Assistant Production Office Coordinator to work on our Emmy Award-winning live coverage of the Rose Parade. Coordinator with a can-do attitude will work directly with Executive Producers for all their needs, and will additionally assist Producer, Director and Writer. They will also oversee and delegate to a Production Assistant during script printing week.
Responsibilities
- Will be the main hub for all pre-production, coordination, and post-production tasks.
- Will assemble script books, and coordinate all needed information to staff, crew and talent.
- Will manage files in OneDrive for Executive Producers, writers, and producers, including rundown, production schedules, script, etc.
- Will book travel, meetings, and coordinate with producers and talent for call times, talking points for promotional appearances, etc.
- Will assist the Executive Producers, writer, and talent during location scouts to float barns, create itineraries/maps, and act as the liaison between KTLA and commercial float builders.
- Perform clerical duties to support the show and producers.
- Manage calendar for Executive Producer.
- Provide telephone coverage.
- Research for script writers and format script for print.
- Responsible for completing script books, rundowns, schedules and itineraries for ROS meetings, table reads and day of show.
- Will work on the live event on location in Pasadena.
- Position is temporary late October or November to first week of January.
Requirements
- Bachelor’s degree in film, communications, marketing, management, or related field
- Must have experience in live television, scripted or related field
- Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are must.
- Knowledge of live show rundowns and scripts including formatting imperative.
- Ability to multitask with excellent attention to detail and handle a lot on their plate all at once
- Internship experience at television stations or production companies are an asset
- Previous experience as a production coordinator or APOC a must.
- Familiarity with all aspects of live event production to facilitate effective communication
- Superb organizational and time management skills
- Ability to complete multiple tasks in a fast-moving environment
- Capable of meeting deadlines and working with daily time constraints
- Talent for anticipating needs
- Professional judgment for handling confidential information
- Excellent written and verbal communications; professional telephone etiquette
AVAILABLE: Immediately
Compensation $25/hr.+ - commensurate with experience and skill level
