JOB TITLE: Assistant Production Office Coordinator

DEPARTMENT: Production

REPORTS TO: Executive Producer / Production Manager

KTLA is looking for a skilled Part Time Assistant Production Office Coordinator to work on our Emmy Award-winning live coverage of the Rose Parade. Coordinator with a can-do attitude will work directly with Executive Producers for all their needs, and will additionally assist Producer, Director and Writer. They will also oversee and delegate to a Production Assistant during script printing week.

Responsibilities

Will be the main hub for all pre-production, coordination, and post-production tasks.
Will assemble script books, and coordinate all needed information to staff, crew and talent.
Will manage files in OneDrive for Executive Producers, writers, and producers, including rundown, production schedules, script, etc.
Will book travel, meetings, and coordinate with producers and talent for call times, talking points for promotional appearances, etc.
Will assist the Executive Producers, writer, and talent during location scouts to float barns, create itineraries/maps, and act as the liaison between KTLA and commercial float builders.
Perform clerical duties to support the show and producers.
Manage calendar for Executive Producer.
Provide telephone coverage.
Research for script writers and format script for print.
Responsible for completing script books, rundowns, schedules and itineraries for ROS meetings, table reads and day of show.
Will work on the live event on location in Pasadena.
Position is temporary late October or November to first week of January.

Requirements

Bachelor’s degree in film, communications, marketing, management, or related field
Must have experience in live television, scripted or related field
Must be extremely proficient in administrative tasks and on a PC - Microsoft Excel, Outlook, Word and OneDrive are must.
Knowledge of live show rundowns and scripts including formatting imperative.
Ability to multitask with excellent attention to detail and handle a lot on their plate all at once
Internship experience at television stations or production companies are an asset
Previous experience as a production coordinator or APOC a must.
Familiarity with all aspects of live event production to facilitate effective communication
Superb organizational and time management skills
Ability to complete multiple tasks in a fast-moving environment
Capable of meeting deadlines and working with daily time constraints
Talent for anticipating needs
Professional judgment for handling confidential information
Excellent written and verbal communications; professional telephone etiquette

AVAILABLE: Immediately

Compensation $25/hr.+ - commensurate with experience and skill level

Nexstar Media

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Assistant Production Office Coordinator