Description
We are looking for an Administrative Assistant to support the Surety team in Toms River, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling both administrative tasks and insurance-related documentation in a fast-paced office setting. The role combines day-to-day coordination, record maintenance, billing support, and communication with clients and carrier partners to help keep department operations running smoothly.
Responsibilities:
Prepare and process surety bond documents and related paperwork with a high level of accuracy and attention to detail.
Organize incoming correspondence and maintain electronic records within document management and agency management systems.
Support the renewal cycle by tracking monthly bond activity and helping ensure deadlines are met.
Update and maintain client account files so records remain complete, accurate, and aligned with company standards.
Assist with billing activities, bond reporting, and follow-up on receivables as directed by the department team.
Communicate with clients and underwriting contacts to obtain information, respond to requests, and keep transactions moving forward.
Manage multiple assignments efficiently while prioritizing deadlines and providing general administrative support to the department.
Contribute to office operations through data entry, document preparation, and other assigned administrative duties in an on-site environment.
Requirements - Strong administrative support experience, preferably in an insurance, office, or business services environment.
Accurate and efficient typing skills with the ability to manage detailed documentation and data entry tasks.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
High attention to detail and the ability to stay organized while handling multiple priorities in a fast-paced setting.
Effective written and verbal communication skills, along with strong interpersonal abilities.
Property & Casualty license preferred, or willingness and ability to obtain licensure after joining if required.
Notary certification preferred, or ability to obtain it within the first three months of employment.
Knowledge of surety, document management platforms, or agency management systems is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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