Part-Time Accounts Payable and Accounts Receivable Specialist
Company: Marine Electric Systems, Inc., an MES Technologies company
Location: South Hackensack, New Jersey - On-site
Employment Type: Part-time, hourly
Compensation: $25.00 per hour
Schedule: Approximately 20 hours per week, with a core schedule of approximately four hours per day Tuesday through Thursday. Additional hours and exact scheduling are flexible and will be mutually agreed upon.
Growth Potential: This position may transition to full-time based on business needs and employee performance, with the arrangement expected to be reevaluated after approximately six months.
Company Overview
Marine Electric Systems, Inc. is a long-established defense manufacturer specializing in electrical monitoring and control equipment for maritime, aerospace, military, and industrial applications. As part of MES Technologies, we support customers and government programs that require dependable products, careful documentation, and strong attention to quality and compliance.
Position Summary
Marine Electric Systems is seeking an experienced, detail-oriented Accounts Payable and Accounts Receivable Specialist to support the company's day-to-day accounting operations. This position will be responsible for accounts payable, accounts receivable, general accounting support, bookkeeping, and the maintenance of accurate financial records.
The successful candidate will have prior experience working in Microsoft Dynamics 365 Business Central and be comfortable managing multiple accounting priorities in a small-business environment. This is an on-site, part-time position with the potential to become full-time.
Essential Duties and Responsibilities Accounts Payable
Review, code, and enter vendor invoices accurately and promptly.
Match invoices to purchase orders, receiving records, and other supporting documentation.
Identify and help resolve invoice discrepancies with vendors and internal personnel.
Prepare invoices for approval and assist with scheduled payment processing.
Maintain organized and complete vendor records.
Respond to vendor questions and reconcile vendor statements.
Help ensure invoices and payments are recorded in the appropriate accounting periods.
Accounts Receivable
Prepare and issue customer invoices and related documentation.
Record and apply customer payments accurately.
Monitor accounts-receivable aging and identify overdue balances.
Assist with professional and timely collection follow-up.
Research and help resolve payment discrepancies, deductions, and disputed invoices.
Maintain accurate customer account and billing records.
Support documentation requirements associated with government and commercial customers.
General Accounting and Bookkeeping
Enter and maintain accounting transactions in Microsoft Dynamics 365 Business Central.
Assist with bank, credit-card, and general-ledger reconciliations.
Maintain accurate supporting records for accounting transactions.
Assist with month-end closing activities and account reviews.
Prepare accounting reports and supporting schedules as requested.
Support internal and external audits by locating and organizing requested documentation.
Coordinate with purchasing, receiving, shipping, and other departments to resolve accounting issues.
Perform filing, recordkeeping, and other general bookkeeping duties.
Provide additional accounting and administrative support as needed.
Required Qualifications
At least two years of relevant experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
Hands-on experience with Microsoft Dynamics 365 Business Central.
Strong understanding of basic accounting principles and practices.
Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
Strong numerical accuracy and attention to detail.
Ability to organize records, manage competing priorities, and meet deadlines.
Strong written and verbal communication skills.
Ability to handle confidential financial and business information appropriately.
Ability to work on-site in South Hackensack, New Jersey.
Must be a United States citizen due to applicable customer, contractual, and security requirements.
Preferred Qualifications
Associate's or bachelor's degree in accounting, finance, business administration, or a related field.
Accounting experience within a manufacturing, government-contracting, aerospace, or defense environment.
Experience working with purchase orders, inventory-related transactions, and three-way invoice matching.
Familiarity with government customer billing or documentation requirements.
Position Structure
This position will begin as a part-time, hourly role averaging approximately 20 hours per week. The core on-site schedule is expected to include approximately four hours per day Tuesday through Thursday, with flexibility in arranging the remaining weekly hours.
The company expects to reevaluate the position after approximately six months. Based on business needs and the employee's performance, responsibilities, and mutual interest, there may be an opportunity for the position to transition to full-time employment.
Equal Employment Opportunity
Marine Electric Systems, Inc. is an equal opportunity employer. Employment decisions are based on qualifications, merit, performance, and business needs, consistent with applicable law.
