A real estate investment company in Santa Barbara, CA is seeking a highly organized and proactive part-time Office Administrator to support our team and ensure the smooth day-to-day operations of our office. This hybrid role requires excellent communication skills, discretion, and the ability to manage a variety of tasks with efficiency and attention to detail.
Are you professional, organized, energetic, enthusiastic, and willing to learn? Do you enjoy solving problems, improving processes, and finding better ways to keep things running smoothly? If so, please read on!
This position offers a competitive wage of $25-35 per hour and part-time hours of 20-30 hours per week. Rates and hours are negotiable based in candidates experience and availability.
A reliable vehicle, valid driver’s license, and up-to-date insurance are required. Mileage reimbursement is provided for work-related errands.
ABOUT THE COMPANY
Our real estate investment company has properties throughout California and Texas. We are a hardworking and dedicated team that is committed to being reliable, trustworthy, and honest for our investors and tenants as well as the larger communities they reside in. Our mission is to achieve long-term, quality results by investing in long-term, quality relationships. We are in it for the long haul with our clients, and this is how we build trust within our communities.
Our core values are what set us apart. We strive to foster a supportive environment for our employees and ensure they feel and experience the values that we live and breathe. Creating a great culture, giving back to the areas we own and operate, as well as treating our employees as a team are of the utmost importance to us. It's how we show our appreciation!
A DAY IN THE LIFE OF AN OFFICE ADMINISTRATOR
As an Office Administrator, you are a proactive, detail-oriented professional who helps ensure the smooth and efficient day-to-day operations of our office. You bring strong organizational skills, sound judgment, and a collaborative mindset to support our team and maintain a productive work environment. Under the direction of the leadership team, your key responsibilities include:
Providing administrative support to the Santa Barbara corporate team
Maintaining cleanliness and organization of common office areas, conference rooms, and supply storage; ensuring adequate stock of essential office supplies
Answering, screening, and directing incoming calls, mail, and general inquiries
Greeting and directing visitors in a professional and welcoming manner
Preparing and editing business correspondence, emails, forms, reports, and other documents
Assisting with management of shared company calendars, scheduling meetings, and coordinating internal events
Serving as our Investor Relations liaison, maintaining detailed records of investor correspondence and gifts, employee gifts, and any additional branded item distribution
Assisting with special projects, research, and administrative initiatives as requested by the leadership team
Coordinating travel arrangements for company employees and company events as needed
Running errands as needed
Managing relationships with office vendors, coordinating deliveries, and scheduling facility maintenance
Supporting general office operations and performing other duties as assigned
QUALIFICATIONS FOR AN OFFICE ADMINISTRATOR
Great customer service skills
Excellent organizational and detail-oriented abilities
Exceptional grammar and communication skills
Savvy problem-solving skills
Always appear professional and be service-oriented
Proficiency with Microsoft Office, Gmail, Google Search, Instagram, Facebook, and Adobe Creative Suite
The ability to work independently, multi-task, prioritize, and be flexible
WORK SCHEDULE FOR AN OFFICE ADMINISTRATOR
This office administrator position works a schedule of 20-35 hours Monday through Friday, determined with the CEO.
ARE YOU READY TO JOIN OUR TEAM?
If you feel that you would be right for this office administrator position, please send us your cover letter and resume.
