Executive Assistant to the Owner
Location: Costa Mesa, CA — 100% on-site (this is not a remote or hybrid role)
Schedule: Full-time, Monday–Friday, 9:00 AM – 5:00 PM
Compensation: Salaried, starting at $5,000/month ($60,000/year), with full benefits
About Us
We're a fast-growing fitness, supplement, and peptide company based in Costa Mesa. Alongside our product business, we run an in-house podcast studio and produce a podcast twice a week that averages around 700,000 views per episode — so there's always something being built, filmed, shipped, or launched around here.
About the Role
We're looking for an Executive Assistant to work directly alongside the owner. This is a right-hand role. You'll be in the middle of everything — inventory, ordering, scheduling, vendors, projects, and whatever else the day throws at us.
If you like predictable, narrow job descriptions, this isn't it. If you thrive on variety, take ownership, and get satisfaction out of keeping a business running smoothly, you'll love this job.
What You'll Do
• Work side-by-side with the owner on daily priorities, calendar, and follow-ups
• Count, track, and reconcile inventory on a regular cadence
• Partner with the owner to forecast inventory needs and flag shortages before they become problems
• Own purchasing and ordering for the entire business — product, packaging, shipping supplies, office supplies, equipment, and everything in between
• Manage vendor relationships, purchase orders, and delivery timelines
• Maintain organized records, spreadsheets, and documentation
• Handle correspondence, scheduling, and general administrative support
• Jump in on special projects and one-off tasks across every part of the business
What We're Looking For
• Highly organized with genuinely excellent attention to detail — small errors matter in this business
• Competent across the board. You'll be asked to do a wide range of things, and we need someone who can figure it out, not someone who needs a manual for every task
• Upbeat, positive, “yes” attitude. You bring good energy to the office and approach new tasks with willingness rather than resistance
• Comfortable with numbers, spreadsheets, and basic business software
• Strong written and verbal communication
• Reliable, punctual, and able to be in the Costa Mesa office five days a week
• Able to handle confidential information with discretion
Nice to Have
• Prior executive assistant, office manager, or operations experience
• Experience with inventory management, purchasing, or e-commerce fulfillment
• Background or personal interest in fitness, supplementation, or health optimization — professional experience is great, but a genuine personal passion for this world counts too. Understanding our products and our customers is a real advantage
Our Culture
Your voice matters here. We empower our people. You are not hired to sit quietly and take orders — you're hired to think. If you see a better way to do something, say so. Suggestions, ideas, and pushback are encouraged and genuinely listened to, no matter how long you've been here.
We pay people more than they expect. We have a culture of raises. When someone brings real value, we recognize it and we compensate for it — you shouldn't have to fight for what you've earned.
We operate with integrity, all the way through. We do the right thing for the right reasons. Every time. It's not up for debate, and it's not something we bend when it's inconvenient. Everyone who works here can hold their head up high about what we do and how we do it.
What We Offer
• Starting salary of $5,000/month potentially more to start based on experience.
• Real track for raises as you grow
• Full benefits package
• Direct access to and mentorship from the owner of the company
• A front-row seat in a growing company in an exciting, fast-moving industry
• A team that works hard, keeps it positive, and actually enjoys what we do
To apply: Email your resume and a short note about why this role is a fit for you to the email address provided
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
