Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.
Responsibilities
- Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
- Prepare, organize, and file finance and title paperwork accurately and on time
- Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
- Maintain accurate records for financing, warranties, and insurance products
- Support day-to-day office administration: scheduling, correspondence, data entry, and filing
- Answer phones and greet customers/vendors as needed
- Assist with compliance documentation and audits as required
- Be able to be a backup finance and do deals when needed
- Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
- Maintain accurate records and reporting for all finance transactions
- Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations
Qualifications
- 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus)
- Strong organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- High school diploma required; some college coursework in business, finance, or accounting preferred
- Good with technology
- Excellent appearance, verbal/written communication, strong presentation skills
- Outgoing personality with expertise at developing relationships (i.e., a “people person")
- All Applicants Must Pass Pre-employment Testing to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)
What We Offer
- Competitive hourly pay plus commission/bonus structure
- This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan
- 401(k) with company match
- Paid time off
- Opportunities for growth within the dealership
- Life Insurance, company paid
- Employee vehicle purchase discounts
- Collaborative, Team Environment
