Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.
Responsibilities Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales Prepare, organize, and file finance and title paperwork accurately and on time Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents Maintain accurate records for financing, warranties, and insurance products Support day-to-day office administration: scheduling, correspondence, data entry, and filing Answer phones and greet customers/vendors as needed Assist with compliance documentation and audits as required Be able to be a backup finance and do deals when needed Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products Maintain accurate records and reporting for all finance transactions Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations Qualifications 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus) Strong organizational skills and attention to detail Strong written and verbal communication skills Ability to multitask and prioritize in a fast-paced environment High school diploma required; some college coursework in business, finance, or accounting preferred Good with technology Excellent appearance, verbal/written communication, strong presentation skills Outgoing personality with expertise at developing relationships (i.e., a “people person") All Applicants Must Pass Pre-employment Testing to Include Background Checks. We Are an Equal Opportunity Employer (Eoe) What We Offer Competitive hourly pay plus commission/bonus structure This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan 401(k) with company match Paid time off Opportunities for growth within the dealership Life Insurance, company paid Employee vehicle purchase discounts Collaborative, Team Environment
