Production Admin Job Description
1. Manage Shipping Documents
- Verify the shipping docs to make sure everything matches with our PO's.
- Advise Coordinators when there is a discrepancy in cost and quantity.
- File the shipping docs to Production folder and attach to PO in SAP.
- Prepare customs documents and send them to Customs broker.
2. Receiving
- Create Receiving report for each shipment.
- After verifying shipping documents, receiving e-mail should be sent to accounting.
POE shipment: within 1 week of berthing date
D.I shipment: within 1 week of ETD
3. Manage Shipping Schedule
- Log every shipment in the shared Google doc.
- Update ETA dates on Google doc and SAP.
- Answer status inquiry e-mails from other departments regarding shipping schedule.
4. Create Container Management in SAP for WH receiving in Produmex (WMS).
- Input the content of each container.
- Update the status/ETA date
5. Item setup in SAP
- Gather item data from Editorial and Coordinators and compile a template for SAP upload.
6. Manage D.I Booking (TJX/Staples/Indigo/Calendar Club/ACCO/Image Gallery)
- Request and compile documentation from the factories and Accounting department (3 weeks before S/W starts).
- Submit booking on forwarder’s website 15 days before S/W starts.
- Track the progress of booking status, make sure the factories deliver DI orders within the ship window.
7. Create Labels
- Create inner & carton label files for POE and DI orders, and shipping manifest for DI shipment.
6. Fedex
- Send samples/color standards to factories and provide tracking # to the coordinator in charge.
