Administrative Assistant / Front Desk Coordinator (Temp-to-Hire)
Location: Charlotte, NC
Schedule: Full-time
- Preferred: 4 days per week, 9-hour shifts, with a 4-hour Fridays
- Option available: Standard 8:00 AM-5:00 PM, Monday-Friday
- Office coverage includes several team members on-site five days per week
About the Company
This is a well-established engineering firm with approximately 66 employees in the Charlotte office, supporting projects across water/wastewater, aviation, civil, energy, survey, and construction. The largest practices are water/wastewater and aviation. The office environment is collaborative, personable, and employee-focused.
Position Overview
The Charlotte office is seeking an Administrative Assistant / Front Desk Coordinator to support daily office operations and serve as a key point of contact for employees, vendors, and visitors. This role is ideal for a detail-oriented, self-motivated administrative professional who enjoys a variety of responsibilities and works well in a fast-paced, team-oriented environment.
The company prefers a temp-to-hire approach and is looking for someone interested in long-term employment.
Key Responsibilities
- Serve as front desk and primary phone contact; greet visitors and manage incoming calls
- Coordinate team lunch-and-learns and internal office events
- Work with vendors and service providers
- Book and manage conference rooms
- Manage the company fleet system, including:
- Vehicle check-in/check-out
- Maintenance tracking
- Mileage logging
- Provide general administrative and office support as needed
Qualifications & Experience
- 2-5 years minimum of administrative or office support experience
- Strong communication and interpersonal skills
- Detail-oriented with excellent organizational skills
- Self-starter who works independently and requires minimal supervision
- Professional, positive personality with a collaborative mindset
- Comfortable in an "entrepreneurial" environment rather than highly structured, hands-on management
Technical Skills
- Microsoft Teams
- Microsoft Office (Word, Excel, Outlook)
- Experience with internal HR or office management software preferred
- Willingness and ability to learn fleet management software
Work Environment
The Charlotte office culture is friendly and approachable. Leadership is known for being supportive, engaging, and genuinely invested in employee success. The team values collaboration, communication, and long-term growth.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
