Who We Are
Stila Cosmetics is a modern, prestige beauty brand with a bold, spirited personality. Rooted in artistry and driven by innovation, we deliver high-performance formulas and accessible luxury that celebrate self-expression and confidence.
Position Summary
Support the day-to-day operational flow of Stila’s supply chain across purchasing, inventory visibility, vendor coordination, and inbound logistics activities. This role partners cross-functionally with Operations, Demand Planning, Sales, Marketing, Finance, Quality, and Logistics to help ensure accurate inventory management, timely replenishment, and on-time delivery across Core, Replenishment, and New Launch products.
This position is ideal for a highly organized and detail-oriented operations professional who is comfortable working in a fast-paced environment and managing multiple priorities simultaneously.
Core Responsibilities
- Issue and manage Purchase Orders (POs) for Finished Goods and Components across Core, Replenishment, and New Launch products
- Coordinate with domestic and international contract manufacturers and component suppliers to confirm PO receipt, acknowledgements, and delivery timelines
- Maintain accurate PO delivery dates, quantities, pricing, and related master data within Great Plains (GP) and related systems
- Monitor open PO status and proactively follow up with vendors to support on-time delivery and inventory availability
- Process PO revisions, quantity changes, cancellations, and date adjustments while communicating updates to relevant stakeholders
- Support inventory visibility and replenishment planning activities using Netstock and related planning tools
- Transact material receivers and complete manufacturing order receipts within GP upon confirmation of inbound shipments
- Compile and distribute inbound shipment documentation, including packing lists, bills of lading (BOLs), and receivers to warehouse and logistics partners
- Partner cross-functionally with Demand Planning, Sales, Marketing, Finance, Quality, and Logistics teams on supply-related activities and operational priorities
- Support inventory health, fill rate, and service level objectives through accurate and timely operational execution
- Maintain organized purchasing, vendor, and shipment documentation
- Support process improvement initiatives and ad hoc operational projects as needed
Qualifications
- 3–5 years of experience in purchasing, supply chain, operations, inventory planning, or related roles; consumer goods, beauty, fashion, or other fast-paced consumer product environments preferred
- Experience working with ERP, purchasing, or MRP systems; experience with Great Plains (GP), Microsoft Dynamics, or Netstock preferred
- Strong Excel proficiency, including pivot tables, lookups, reporting, and reconciliation activities
- Strong organizational, analytical, and problem-solving skills, with excellent attention to detail and the ability to manage multiple priorities simultaneously
- Self-motivated, adaptable, and comfortable operating in a fast-paced, evolving environment while collaborating cross-functionally
- Strong written, verbal, and presentation communication skills
- Bachelor’s degree in Supply Chain Management, Business Administration, Operations, Finance, Analytics, Marketing, or a related field
- Candidates must be authorized to work in the United States without current or future visa sponsorship
Primary Accountabilities & Success Metrics
- Purchase Order accuracy, timeliness, and ERP/master data integrity
- Vendor coordination, follow-up responsiveness, and on-time delivery support
- Inventory visibility, fill rate support, and inbound shipment coordination accuracy
- Cross-functional communication, operational responsiveness, and execution reliability
Cultural Fit / Ways of Working
- Detail-Oriented: Maintains high levels of accuracy across systems, purchasing, and operational execution
- Collaborative: Builds strong cross-functional partnerships and communicates proactively
- Operationally Minded: Understands how purchasing and supply coordination impact broader business performance
- Adaptable: Comfortable operating in a fast-moving environment with evolving priorities
- Accountable: Takes ownership of follow-through, issue resolution, and operational reliability
