Executive Assistant to the President & COO
Join a fast-growing, high-performance organization where leadership moves quickly, expectations are high, and impact matters. We are looking for an experienced Executive Assistant who operates as a true strategic partner to the President & COO — someone who can drive execution, protect priorities, anticipate challenges, and help leadership stay focused on what matters most.
This role is ideal for a highly organized, forward-thinking professional who thrives in dynamic environments, communicates with confidence, and brings both operational excellence and executive-level professionalism to everything they do.
What You’ll Do
Executive Partnership & Leadership Support
- Manage complex calendars, scheduling, priorities, and daily executive operations with precision and efficiency
- Act as a trusted extension of the President & COO in interactions with internal teams, clients, and external stakeholders
- Prepare executive briefings, agendas, presentations, reports, and meeting materials
- Ensure leadership remains aligned, informed, and prepared for key initiatives and decisions
- Drive follow-through on action items, deliverables, and cross-functional communication
Operational Excellence & Strategic Execution
- Anticipate business needs, identify roadblocks, and proactively solve problems before they escalate
- Manage shifting priorities in a fast-paced environment while maintaining accuracy and professionalism
- Improve workflows, streamline processes, and support organizational efficiency
- Handle confidential and sensitive information with discretion and sound judgment
AI & Technology Integration
- Utilize AI tools such as ChatGPT, Microsoft Copilot, and Notion AI to improve productivity and operational efficiency
- Support automation of repetitive administrative tasks and reporting processes
- Draft executive communications, summarize meetings, and organize strategic information using technology-enabled solutions
Communication & Executive Presence
- Develop polished communications, presentations, and leadership materials
- Maintain strong relationships across departments and with external partners
- Communicate clearly, confidently, and professionally in high-level business settings
- Support leadership messaging and ensure consistency across communications
Meetings, Travel & Coordination
- Coordinate executive meetings, leadership reviews, and strategic planning sessions
- Capture meeting notes, decisions, and action items with strong attention to detail
- Manage travel arrangements, itineraries, and logistics while anticipating executive needs
- Ensure seamless coordination across schedules, meetings, and priorities
Qualifications
- 5+ years of Executive Assistant experience supporting senior leadership or C-level executives
- Experience working in high-growth, fast-paced, or performance-driven organizations preferred
- Exceptional organizational, multitasking, and time management skills
- Strong business acumen with the ability to prioritize effectively and operate independently
- Excellent written and verbal communication skills
- High emotional intelligence and strong interpersonal skills
- Advanced proficiency with Microsoft Office Suite, collaboration platforms, and AI productivity tools
- Bachelor’s degree in Business, Communications, or related field preferred
Success Traits
- Proactive, resourceful, and highly accountable
- Calm and composed under pressure
- Strong sense of ownership and urgency
- Strategic thinker with exceptional attention to detail
- Adaptable and comfortable navigating changing priorities
- Motivated by supporting leadership and driving organizational success
Why Join Us?
This is an opportunity to play a key role within a growing organization where your contributions will directly impact leadership effectiveness, operational execution, and company growth. If you enjoy working at a high level, solving complex challenges, and helping build something exceptional, we’d love to connect with you.
