Executive Assistant to the President & COO

Join a fast-growing, high-performance organization where leadership moves quickly, expectations are high, and impact matters. We are looking for an experienced Executive Assistant who operates as a true strategic partner to the President & COO — someone who can drive execution, protect priorities, anticipate challenges, and help leadership stay focused on what matters most.

This role is ideal for a highly organized, forward-thinking professional who thrives in dynamic environments, communicates with confidence, and brings both operational excellence and executive-level professionalism to everything they do.

What You’ll Do

Executive Partnership & Leadership Support

Manage complex calendars, scheduling, priorities, and daily executive operations with precision and efficiency
Act as a trusted extension of the President & COO in interactions with internal teams, clients, and external stakeholders
Prepare executive briefings, agendas, presentations, reports, and meeting materials
Ensure leadership remains aligned, informed, and prepared for key initiatives and decisions
Drive follow-through on action items, deliverables, and cross-functional communication

Operational Excellence & Strategic Execution

Anticipate business needs, identify roadblocks, and proactively solve problems before they escalate
Manage shifting priorities in a fast-paced environment while maintaining accuracy and professionalism
Improve workflows, streamline processes, and support organizational efficiency
Handle confidential and sensitive information with discretion and sound judgment

AI & Technology Integration

Utilize AI tools such as ChatGPT, Microsoft Copilot, and Notion AI to improve productivity and operational efficiency
Support automation of repetitive administrative tasks and reporting processes
Draft executive communications, summarize meetings, and organize strategic information using technology-enabled solutions

Communication & Executive Presence

Develop polished communications, presentations, and leadership materials
Maintain strong relationships across departments and with external partners
Communicate clearly, confidently, and professionally in high-level business settings
Support leadership messaging and ensure consistency across communications

Meetings, Travel & Coordination

Coordinate executive meetings, leadership reviews, and strategic planning sessions
Capture meeting notes, decisions, and action items with strong attention to detail
Manage travel arrangements, itineraries, and logistics while anticipating executive needs
Ensure seamless coordination across schedules, meetings, and priorities

Qualifications

5+ years of Executive Assistant experience supporting senior leadership or C-level executives
Experience working in high-growth, fast-paced, or performance-driven organizations preferred
Exceptional organizational, multitasking, and time management skills
Strong business acumen with the ability to prioritize effectively and operate independently
Excellent written and verbal communication skills
High emotional intelligence and strong interpersonal skills
Advanced proficiency with Microsoft Office Suite, collaboration platforms, and AI productivity tools
Bachelor’s degree in Business, Communications, or related field preferred

Success Traits

Proactive, resourceful, and highly accountable
Calm and composed under pressure
Strong sense of ownership and urgency
Strategic thinker with exceptional attention to detail
Adaptable and comfortable navigating changing priorities
Motivated by supporting leadership and driving organizational success

Why Join Us?

This is an opportunity to play a key role within a growing organization where your contributions will directly impact leadership effectiveness, operational execution, and company growth. If you enjoy working at a high level, solving complex challenges, and helping build something exceptional, we’d love to connect with you.

Prosum

New Jobs

Executive Assistant