Administrative Assistant – Vice Supply
Location: San Marcos, CA
Schedule: Monday – Friday, 8:30 AM – 5:00 PM (PST)
Compensation: $25/hour
Type: Full-Time
About Vice Supply
Vice Supply is a fast-growing distribution company supplying a wide range of innovative products to smoke shops across the United States. We partner with leading brands and focus on building strong retail and distribution relationships nationwide. As we continue to scale, we are looking for someone who can help keep our operations running efficiently behind the scenes.
Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations across sales, logistics, and accounting. This role plays a key part in managing wholesale orders, coordinating travel, and preparing for trade shows.
Key Responsibilities
Manage and process wholesale orders through Salesforce
Handle invoicing and financial tracking using QuickBooks
Coordinate travel bookings for sales reps (flights, hotels, transportation)
Assist in planning and preparing for trade shows (logistics, materials, coordination)
Maintain accurate data entry and reporting across internal systems
Provide administrative support to sales and operations teams
Support additional administrative needs and special projects as they arise
Qualifications
1–3 years of administrative or operations experience
Experience with Salesforce, QuickBooks, or similar systems preferred
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Clear communication and problem-solving skills
Proficiency in Google Workspace and/or Microsoft Office
What We’re Looking For
Proactive, reliable, and detail-oriented
Comfortable operating in a high-growth environment
Team-first mentality with a willingness to jump in where needed
Why Join Vice Supply
Be part of a rapidly growing company in a dynamic industry
Work closely with leadership and sales teams
Opportunity to grow as the company scales
