Work ScheduleStandard (Mon-Fri)
Environmental ConditionsOffice
Job DescriptionWe are seeking an accomplished and highly organized
Senior Executive Assistant to support the
Sector President of the Laboratory Products and Bioproduction (LPB) Sector, a global business delivering critical solutions to the life sciences, bioproduction, and laboratory research communities representing approximately one third of the company's overall business/revenue. Based in
Waltham, MA, this role will provide strategic and administrative support at the highest level, helping drive operational efficiency and enabling executive focus on business-critical initiatives.
The ideal candidate will be a self-starter with outstanding organization, communication, and decision-making skills, capable of anticipating needs, handling shifting priorities, and exercising good judgment in a fast-paced, global environment.
Executive Support- Provide proactive, high-level calendar and schedule management, including prioritization and alignment with business objectives.
- Lead and coordinate complex domestic and international travel plans, including accommodations, visas, and itineraries.
- Prepare and lead confidential communications, reports, and presentations for internal and external audiences.
- Act as a trusted liaison between President, Company Leadership Team, senior leaders, clients, partners, and internal customers.
Strategic & Operational Support- Track and follow up on key critical initiatives and ensure timely execution of action items.
- Prepare briefing materials, leadership updates, and executive summaries with high accuracy and business relevance.
- Partner with the LPB sector's leadership team to coordinate planning cycles, operating reviews, and business unit communications.
Meeting & Event Coordination- Be responsible for the logistics, materials, and follow-up actions for executive meetings, Board-level reviews, customer briefings, and leadership summits.
- Facilitate cross-functional initiatives to support critical deadlines and ensure readiness for key engagements.
- Lead the execution of high-impact onsite and offsite events, in close collaboration with internal teams and external partners.
Administrative- Process expense reports, reconcile executive credit cards, and support procurement or vendor-related transactions.
- Maintain executive files, records, and documentation in accordance with company policy and confidentiality standards.
- Continuously seek opportunities to improve administrative operations through tools, systems, and process improvements.
Qualifications- Experience: 10+ years supporting senior executives, ideally including C-suite or President-level roles in a large, global organization.
- Industry Knowledge: Life sciences, bioproduction, or pharmaceutical experience preferred.
- Education: Bachelor's degree required; advanced administrative certifications or business coursework a plus.
- Skills:
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, SharePoint, Zoom).
- Outstanding verbal and written communication, with strong editing and proofreading abilities.
- Demonstrated ability to handle confidential information with discretion and integrity.
- Adept at balancing multiple priorities and working independently
- Strong interpersonal presence with executive maturity, emotional intelligence, and the ability to build trust quickly.
Preferred Qualifications- Experience supporting a President or General Manager within a sector or business unit.
- Familiarity with enterprise-wide tools such as Workday, Coupa and Concur
- Ability to collaborate across multiple time zones and work with global teams.
