Job Description

Position Overview

The Training and Operations Coordinator provides comprehensive administrative and operational support to the Chief Pilot, ensuring the smooth execution of day-to-day activities within the aviation department. This part-time role focuses on coordinating pilot training, scheduling, record-keeping, manual editing, auditing, pilot hiring, and other administrative tasks to support operational efficiency and regulatory compliance. The ideal candidate is highly organized, detail-oriented, demonstrates confidence and competence in handling tasks, and thrives in a fast-paced aviation environment.

Key Responsibilities

Scheduling and Coordination:
- Schedule pilot training sessions, check rides, and events where the Chief Pilot serves as the check airman or trainer.
- Coordinate logistics for training and checking events, including securing facilities, equipment, and necessary documentation.
- Update and maintain pilot work schedules, ensuring compliance with regulatory requirements and operational needs.
Record-Keeping:
- Track and manage pilot training records, certifications, and expiration dates to ensure compliance with FAA regulations and company policies.
- Maintain accurate and up-to-date documentation for all training and checking activities.
Manual Editing:
- Assist in editing and updating operational manuals, ensuring accuracy, compliance, and alignment with current regulations and company standards.
- Utilize AI tools to assist with drafting, editing, and formatting manuals and other project-related documents.
Audits and Compliance:
- Conduct internal audits of training records, schedules, and operational documentation to ensure regulatory compliance and adherence to company procedures.
- Assist in preparing for external audits by regulatory bodies or third-party organizations.
Pilot Hiring Process:
- Participate in the pilot hiring process by screening candidate applications and resumes for qualifications and compliance with company standards.
- Conduct initial interviews to assess candidates’ suitability, coordinating with the Chief Pilot and other stakeholders for further evaluation.
Administrative Support:
- Perform general administrative tasks, including correspondence, filing, and data entry, to support the Chief Pilot’s operational responsibilities.
- Handle ad-hoc tasks as assigned, leveraging AI tools where applicable to enhance efficiency in project completion.

Qualifications

Education: High school diploma or equivalent required; associate’s or bachelor’s degree is preferred.
Experience:
- Prior administrative or operational experience in aviation or a technical environment is a plus, but not required.
- Demonstrated ability to handle tasks with confidence, efficiency, and attention to detail is essential.
- Experience in recruitment, candidate screening, or interviewing is a plus.
- Familiarity with aviation operations, pilot training, or FAA regulations is highly desirable.
- Experience using AI tools (e.g., language models, automation software) for document editing, data analysis, or project management is highly desirable.
Skills:
- Exceptional organizational and time-management skills with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.), scheduling software, and AI-based tools for document editing and project support.
- Strong written and verbal communication skills for editing manuals, conducting interviews, and coordinating with team members.
- Ability to prioritize tasks and work independently in a dynamic, fast-paced environment.
- Knowledge of aviation terminology, training requirements, or regulatory compliance is highly desirable.
Attributes:
- Proactive problem-solver with a commitment to accuracy and compliance.
- Professional demeanor and ability to handle sensitive information with confidentiality.
- Strong interpersonal skills to collaborate with pilots, management, candidates, and external stakeholders.

Working Conditions

Part-time position, working Tuesday, Wednesday, and Thursday, with occasional flexibility required for scheduling, event coordination, or candidate interviews.
Work primarily in an office environment, with occasional visits to training facilities or operational sites.
May require availability for urgent tasks or schedule changes to support operational needs.

Company Description

Air Charter Operator located in Memphis, Tennessee.
Launched in 1999, AB Jets is a full-service operator offering ARG/US platinum-rated Part 135 Aircraft Charter. As one of the largest Learjet 60 operators in the country, we offer a hassle-free private jet experience. This position presents an opportunity to join a team of aviation experts at a company with significant growth projections. Flight Crews are home-based, and our full-time maintenance staff, flight schedulers, and executive team are headquartered in beautiful Memphis, TN. Learn more and apply ABjets.com/careers

Company Description

Air Charter Operator located in Memphis, Tennessee.\\r\\nLaunched in 1999, AB Jets is a full-service operator offering ARG/US platinum-rated Part 135 Aircraft Charter. As one of the largest Learjet 60 operators in the country, we offer a hassle-free private jet experience. This position presents an opportunity to join a team of aviation experts at a company with significant growth projections. Flight Crews are home-based, and our full-time maintenance staff, flight schedulers, and executive team are headquartered in beautiful Memphis, TN. Learn more and apply ABjets.com/careers

AB Jets

New Jobs

Training and Operations Coordinator (Part-Time)