POSITION SUMMARY

The Office Administrator will serve as the face of our onsite operations. In this central role, you will manage daily administrative functions and act as the primary point of contact for all inquiries. To be successful in the role you need a keen eye for detail, exceptional organizational mastery, and a relentless focus on operational efficiency.

CORE RESPONSIBILITIES

Safety & Compliance

Emulates Forbes Bros core value of 'WE WORK SAFE' in all daily tasks
Handle confidential information with discretion
Comply with internal policies and procedures

Office Administration

Manage daily administrative operations, including office upkeep, handling mail and deliveries, and liaising with property management as required
Utilize and manage virtual office tools and platforms (Outlook, SharePoint, MS Teams)
Provide administrative support to corporate departments, as assigned
Perform other tasks related to this function as assigned
Assist with other tasks and functions assigned to this role as required

Collaboration & Continuous Improvement

Facilitate employee onboarding processes, including key card issuance, workstation setup, and allocation of necessary supplies
Schedule and prepare meeting rooms, maintaining the meeting room calendar
Collaborate with the IT department to ensure smooth functioning of office equipment

ESSENTIAL REQUIREMENTS

Education & Experience

High School GED or Diploma
Minimum one (1) year experience as an Office Administrator in construction or similar industry

Skills & Abilities

Strong computer skills and experience having worked with multiple platforms including MS Office, Excel, MS Project
Ability to identify problems/issues and generate solutions
Strong verbal and written communication skills with a high degree of accuracy and attention to detail
Excellent interpersonal skills: ability to communicate and interact effectively with all levels of management, employees and clients
Ability to work with minimal supervision and/or independently in a fast-paced environment leveraging excellence in time management

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Office Administrator