Description We are looking for a detail-oriented Grants Billing Accountant to support grant and contract financial operations in Seattle, Washington. This Contract position will focus on post-award accounting, invoicing, reconciliations, and financial reporting while helping ensure compliance with sponsor requirements and internal standards. The ideal candidate brings strong analytical skills and experience working with grant-funded programs, billing processes, and accounting systems in a deadline-driven environment.
Responsibilities:
Administer assigned grants and contracts after award, overseeing financial activity and ensuring billing and reporting obligations are met on schedule.
Examine award terms, funding documents, and approved budgets to determine invoicing rules, reporting expectations, and compliance needs.
Create and submit invoices, reimbursement requests, and sponsor-facing financial reports with complete and accurate supporting documentation.
Track grant balances, reporting deadlines, receivables, and billing milestones, and raise issues when variances or risks are identified.
Reconcile grant-related revenue, expenses, payments, and outstanding receivables to maintain accurate financial records.
Review charges from the general ledger, payroll, accounts payable, and expense records to confirm allowability, coding accuracy, and alignment with approved budgets.
Investigate billing discrepancies, resolve reporting differences, and coordinate with funders and internal teams on payment questions or corrections.
Contribute to month-end close, year-end activities, audit preparation, and contract closeout by preparing schedules, expenditure reports, and budget-to-actual analysis.
Partner with program and finance staff to provide guidance on documentation, billing practices, compliance expectations, and grant financial management.
Identify opportunities to strengthen reporting quality, internal controls, and overall efficiency within grant accounting processes. Requirements - Experience in grant accounting, contract accounting, or post-award financial administration.
Working knowledge of grant compliance requirements, allowable cost principles, and financial reporting standards.
Ability to prepare invoices, reimbursement requests, reconciliations, and sponsor financial reports with a high level of accuracy.
Proficiency analyzing financial data across general ledger, payroll, accounts payable, and expense systems.
Strong skills in budget monitoring, variance analysis, and resolution of accounting discrepancies.
Experience using accounting or fund administration systems such as Abila MIP or NetSuite.
Familiarity with government grants and fund administration practices.
Effective communication skills with the ability to work closely with finance teams, program staff, and external funders.
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