We are seeking an organized, detail-oriented, and proactive Part-Time Administrative Assistant to handle everyday office operations for our commercial property management and construction oversight workflows. The ideal candidate will have prior experience working within the construction or real estate/property management industries. You will serve as a key point of contact for tenants, coordinate day-to-day administrative tasks, and support basic billing and documentation workflows.
Key Responsibilities
• Everyday Office Duties: Manage daily front-office operations, including answering phone calls, handling email correspondence, assist with purchasing, and greeting scheduled visitors.
• Tenant Relations: Tenant requests, complaints, and inquiries. Log maintenance issues and coordinate with technicians or vendors to resolve property concerns promptly.
• Billing & Accounts Payable/Receivable: Assist with basic bookkeeping workflows, including preparing and processing invoices, verifying vendor bills, tracking utility expenses, and monitoring past-due tenant accounts.
• Filing & Documentation: Establish, organize, and maintain digital and physical filing systems for construction records, vendor agreements, tenant leases, and compliance paperwork.
• Administrative Support: Help prepare legal notices, lease renewals, property notices, and routine correspondence for occupants or contractors.
Qualifications & Skills
• Experience: 5+ years of administrative or office assistant experience. Prior experience in construction administration, general contracting, or property management is highly preferred.
• Software Proficiency: Strong familiarity with Microsoft Office Suite (Word, Excel, Outlook). Experience with property management portals or construction administrative workflows is a plus.
• Communication Skills: Excellent professional written and verbal communication skills, with a heavy focus on tenant customer service.
• Organization: High attention to detail with the ability to prioritize daily tasks, manage records accurately, and handle sensitive structural and financial documentation securely.
• Location Constraints: Must be reliable, punctual, and able to work consistently from our office location.
