Part-Time Administrative Assistant and Rental Coordinator
SUMMARY
Works directly with the Building Manager, Office Manager and Bookkeeper for Fraternal, Philanthropic Organization, Al Bahr Shriners San Diego, a chapter of Shriners International.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepares documents in accordance with the guidelines and bylaws of Al Bahr Shriners, Shriners International state and local law requirements, such as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.
Interacts with customers interested in renting venue space for events.
Accepts payment by cash, check or credit card provide receipts and account of funds as required.
Reviews and proofs correspondence/documents for grammar and spelling
Assists in arrangements for conferences and meetings and assembles established background materials as directed
Traditional administrative/clerical/filing and archiving support roles.
Some work is completed without established procedures.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties as assigned.
REQUIREMENTS/QUALIFICATIONS
High school diploma/GED or equivalent.
Experience in Microsoft Word, Excel, PowerPoint and Outlook.
Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventory, sorting mail and/or greeting visitors.
Must be able to effectively communicate orally and in writing
Experience to edit and reformat written or electronic drafts
Experience with office terminology and practices
KNOWLEDGE, SKILLS AND ABILITIES
Ability to work in a support role supporting senior management and team.
Customer Service experience and skills are a plus.
Ability to handle confidential information.
Ability to prioritize and organize own work to meet agreed upon deadlines.
Ability to work with others as part of a team.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.
The noise level in the work environment is usually moderate.
SUPERVISORY RESPONSIBILITIES
None
ADDITIONAL QUALIFYING FACTORS:
As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.
As an equal opportunity employer, Al Bahr Shriners recognizes that strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business.
Job Type: Part-time, Monday – Friday, 9:00am – 2:00pm
