Position Overview
The Part-Time Office Manager/Gallery Host provides administrative, CRM, front desk, volunteer, gallery, and event support to keep Art Works Downtown (AWD) organized and welcoming. An initial priority will be recruiting, retaining, and developing AWD’s volunteer program.
Reporting to the Executive Director, this public-facing role requires an organized, adaptable, and friendly person with a strong “can-do” attitude.
Position Responsibilities Volunteer Program
● Recruit, welcome, schedule, and communicate with volunteers.
● Grow and diversify AWD’s volunteer base.
● Maintain volunteer records, availability, and assignments.
● Coordinate volunteer coverage for the gallery, events, and administrative needs.
● Track volunteer participation and retention.
Office, CRM, and Communications
● Provide administrative and project support to the Executive Director and staff.
● Maintain organized files, records, office systems, and Asana tasks.
● Administer AWD’s CRM and maintain accurate donor, artist, member records
● Build and maintain contact lists and send email campaigns.
● Support fundraising, exhibitions, outreach, and general operations.
Front Desk and Gallery Hosting
● Serve as gallery host and oversee the front desk during assigned hours.
● Welcome visitors and answer questions about AWD’s exhibitions, artists, studios,
events, and programs.
● Sell artwork, process credit-card transactions, and track attendance.
● Keep the gallery and public areas welcoming, clean, and organized.
● Open, close, monitor, and secure the art center.
● Prepare gallery signage, labels, price lists, and visitor materials.
● Assist with exhibition installation and take-down
● Support opening receptions, 2nd Friday Art Walk, fundraising activities.
Qualifications
● Organized, dependable, detail-oriented, and friendly.
● At least one year of customer-service experience required.
● Strong customer-service and communication skills.
● Proficient with Google Workspace, including Gmail, Drive, Docs, Sheets, and Calendar.
● Basic Microsoft Excel skills.
● Comfortable learning CRM and project-management systems.
● Flexible and able to manage changing priorities.
● Interest in the visual arts encouraged.
● Experience in office administration, volunteer coordination, gallery operations, front-desk
work, or events preferred.
● Background check required.
Location
San Rafael, CA
Applicants must be able to commute reliably or relocate before starting work.
Art Works Downtown is an Equal Opportunity Employer.
No phone calls, please.
