Executive Assistant

Roessel Joy • Boston, Massachusetts, United States • 1d ago

Manage the full meeting lifecycle for Management Committee and Partnership meetings, including scheduling, agenda development, materials preparation, distribution, and post-meeting follow-up.
Partner with the CAO, Management Committee and Practice Chairs to build agendas that reflect the right priorities, sequence topics deliberately, and protect time for substantive discussion.
Compile, edit, and distribute materials, ensuring partners receive clear, accurate, and well-organized information in advance of every meeting.
Track action items to completion across partners and functional leaders.
Draft, edit, and proof communications on behalf of the Managing Partner, Management Committee and Partnership.
Handle correspondence involving confidential matters with absolute discretion.
Serve as a trusted intermediary on sensitive matters.
Maintain the firm's governance calendar, including partner meetings, committee meetings, and partnership votes in coordination with the CAO, Management Committee and Practice Chairs.
Manage NetDocs for partnership and committee materials, ensuring version control, access controls, and retention practices meet the firm's standards.
Identify operational gaps in how the partnership runs and propose improvements that increase clarity, speed, and accountability.
Handle, on an ad hoc basis, scheduling help for Director-Level staff (e.g., Project Management scheduling support)
Act as central support for miscellaneous administrative needs.