Executive Assistant

Thoughtworks • New York, New York, United States • 1d ago

We are looking for a proactive team player who enjoys working in a dynamic environment and has a passion for helping others. Strong attention to detail and excellent communication skills in English (written and spoken) are essential.

Job responsibilities

Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow.
Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution.
Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation.
Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets.
Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones.
Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours.
Work model: hybrid, with 3 to 4 in-office days per week in New York. Flexible working hours are needed to collaborate with professionals in various time zones.

Job qualifications

Technical Skills

Exceptional written and verbal communication skills in English.
Proficiency in office software and productivity tools.
Excellent organizational and time management skills.
Discretion and ability to handle sensitive information with confidentiality.
Ability to prioritize tasks and manage multiple agendas independently.

Professional Skills

Problem-solving mindset, with adaptability to shifting priorities and environments.
Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism.
Strong interpersonal skills to collaborate across diverse teams and time zones.

Other things to know

Learning & Development

There is no one-size-fits-all career path at Thoughtworks: however you want to develop your career is entirely up to you. But we also balance autonomy with the strength of our cultivation culture. This means your career is supported by interactive tools, numerous development programs and teammates who want to help you grow. We see value in helping each other be our best and that extends to empowering our employees in their career journeys.

About Thoughtworks

Thoughtworks is a dynamic and inclusive community of bright and supportive colleagues who are revolutionizing tech. As a leading technology consultancy, we’re pushing boundaries through our purposeful and impactful work. For 30+ years, we’ve delivered extraordinary impact together with our clients by helping them solve complex business problems with technology as the differentiator. Bring your brilliant expertise and commitment for continuous learning to Thoughtworks. Together, let’s be extraordinary.

EEO Statement

Thoughtworks is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, ancestry, veteran status, or any other protected class.

As a federal contractor, Thoughtworks is an affirmative action employer of protected veterans and individuals with disabilities.

Accommodations

Thoughtworks is committed to providing reasonable accommodations to applicants with disabilities and to applicants with sincerely held religious beliefs throughout the hiring process. If you need an accommodation to apply or participate in the interview process, please complete this form or speak with your recruiter.

US - Work Authorization

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment in the United States.

#LI-Hybrid

Salary

Benefits: https://www.thoughtworks.com/en-us/careers/benefits

The annual salary range posted is subject to many factors and may vary depending on experience, geographic location, job responsibilities, performance, skills and/or training.

Salary

$92,000—$113,600 USD

See here our AI policy.