StevenDouglas is partnering with a growing and dynamic organization in the Charlotte area seeking a highly polished Executive Assistant to support senior leadership in a fast-paced, high-exposure environment.
This role is ideal for a proactive, detail-oriented professional who thrives in a position requiring exceptional organization, discretion, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to executive leadership while managing complex scheduling, travel coordination, administrative operations, and critical business support functions.
Key Responsibilities
- Provide high-level administrative support to senior executives, acting as a trusted extension of the leadership team
- Manage complex calendars, meetings, and daily schedules while prioritizing competing demands
- Coordinate domestic and international travel arrangements, including full itinerary preparation and ground transportation logistics
- Serve as a gatekeeper for incoming communications, phone calls, and executive correspondence
- Process expense reports and manage related administrative documentation
- Maintain highly organized electronic and physical files while ensuring confidentiality and accuracy of sensitive information
- Prepare, edit, and manage business documents including legal notices, confidentiality agreements, and internal correspondence
- Support contract administration, file management, and maintenance of shared company documentation systems
- Partner cross-functionally with internal departments to coordinate document approvals, signatures, and routing processes
- Assist with transactional and project-based support, including coordination with external counsel and preparation of closing documentation related to acquisitions and dispositions
- Coordinate meeting logistics including conference room setup, preparation of materials, and follow-up support as needed
Qualifications
- 4+ years of experience supporting C-suite or senior executive leadership
- Prior experience in a fast-paced corporate, private equity, legal, financial services, or professional services environment preferred
- Experience supporting contracts, legal documentation, transaction support, or contract management strongly preferred
- Proven ability to handle confidential information with professionalism and discretion
What We’re Looking For
- Exceptional organizational skills with strong attention to detail
- Outstanding written and verbal communication skills
- Ability to anticipate needs, think ahead, and solve problems independently
- Comfortable working in a fast-paced environment with shifting priorities
- Strong sense of urgency and ability to manage multiple priorities simultaneously
- Highly polished, professional demeanor with strong executive presence
- Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
Additional Information
- College degree preferred, but not required
- Competitive compensation package offered based on experience
- Opportunity to join a growing organization and work closely with senior leadership in a highly visible role
